ORDERING OFFICIAL TRANSCRIPTS DURING SHELTER-IN-PLACE

Our offices are currently closed, and we will have limited access to any mailed in transcripts sent by schools. Students should meet with a counselor to go over their educational plan and see whether CCSF needs official transcripts.

Students can do the following if official transcripts must be sent to CCSF:

1. Students should order their transcript to be sent to CCSF electronically whenever possible. Most schools use an online ordering system to send electronic transcripts (i.e. Parchment, National Student Clearinghouse, Credentials etc.) When ordering, students can choose City College of San Francisco. If an email is necessary, make sure to enter admit@ccsf.edu. 

2. When electronic transcripts are unavailable and schools only send paper copies through the mail, students should reach out to their Registrar or Admissions Office to see if their school can send PDF versions through email to CCSF at admit@ccsf.edu.

3. If a paper copy is the only option, students may send these transcripts to our office; however, receiving and processing times will take longer.

****Students using transcripts for English/Math placement or prerequisites can visit the Assessment Center webpage to fill out the online form. In this case, unofficial transcripts can be used.

Purpose of the Domestic Transcript Evaluation

If you have completed college courses at another school, you can request a transcript evaluation to determine if the classes will be accepted by CCSF. A domestic transcript evaluation is used to:

  1. Determine how many transfer units CCSF will accept from your other institutions
  2. Determine whether classes completed at CCSF and other institutions fulfill general education areas for an Associate in Art (AA) or Associate in Science (AS) degree

The transcript evaluation does not determine English/Math placement or prerequisites, major and transfer requirements. Students should schedule an appointment with a counselor so that they can review your transcripts and complete an educational plan. 

Requesting a Domestic Transcript Evaluation

College transcripts are not automatically evaluated for acceptance of transfer credits. Students must request an evaluation from the Office of the Admission & Records. Transcript evaluations will be processed provided the following requirements are met:

  1. A student must currently be enrolled in classes or have completed at least one CCSF course.
  2. All official transcripts from each school attended must be turned into the Office of Admissions and Records.
    • Official transcripts can be sent directly to CCSF from the school or submitted by a student in a sealed envelope.
    • Transcripts emailed by students are considered unofficial and will not be accepted by the Office of Admissions and Records 
  3. Complete the online domestic transcript evaluation form. 

After submitting a request, the evaluation will take approximately 2-4 weeks to process and will be emailed to the email address listed on the evaluation form. 

 

Frequently Asked Questions

Please note that the domestic transcript evaluation does not determine prerequisites. It is for the sole purpose of obtaining an associate's degree from CCSF.

Please visit the prerequisite webpage for more information regarding this process.

  • Due to the shelter-in-place order, transcripts should be sent electronically if at all possible. When sending transcripts, select City College of San Francisco. If an email address is required, students should use admit@ccsf.edu
  • If mailing transcripts are the only option, students should use the following address: 
    • Office of Admission & Records
      City College of San Francisco
      50 Frida Kahlo Way, MUB 180
      San Francisco, CA 94112

We accept transfer credits from postsecondary schools with the following regional accreditation commissions:

  • Accrediting Commission for Community and Junior Colleges, Western Association of School and Colleges (ACCJC)
  • Higher Learning Commission (HLC)
  • Middle States Commission on Higher Education (MSCHE)
  • New England Commission of Higher Education (NECHE)
  • Northwest Commission on Colleges and Universities (NWCCU)
  • Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
  • WASC Senior College and University Commission (WSCUC)

The domestic transcript evaluation is separate from the international transcript evaluation. Please contact the graduation department at graduate@ccsf.edu regarding international transcripts.

Because an evaluation in the A&R office is completed for preliminary graduation purposes only (not for initial education plans), and because the process of an evaluation is a lengthy process, an evaluation request is never accepted prior to your recommended counseling appointment.

Your academic counselor will assist you in determining your initial educational plan based on completed coursework from other schools along with your intended educational goal at CCSF. CCSF accepts lower division, degree applicable outside coursework from schools that are accredited by a CCSF recognized accrediting body.

CCSF also accepts upper-division coursework (based on the same accrediting criteria), with the appropriate department approval for area requirements. Upper-division coursework may also fulfill elective unit requirements if appropriate.

Each institution defines which of their own coursework will satisfy their general education requirements. What this means is that for an outside course to meet a specific CCSF area requirement, it must be evaluated for equivalent course content.

CCSF, along with the state of California, require that all determined degree requirements must be based on official supporting documents such as transcripts.

A transcript evaluation is a complicated and lengthy process that requires us to compare all coursework completed. Therefore, it is necessary that all transcripts are submitted at the time of your evaluation request. Coursework from one institution that is on a transcript from another institution cannot be evaluated. A separate official transcript must be submitted for each school.