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My Illness, Disability, or Preventive Care


How do I request the Absence/Leave
Leaves FormsLeaves FormsFMLA Certification of Health Care Provider for EmployeeMedical Certification Info

NOTE: Employees are responsible for obtaining required supervisor’s signature(s) as indicated on the leave request forms before submitting their leave request to HR for processing

 

Is the Leave Paid?
Employees may use their
leave accruals
(i.e. sick leave)
& SHORT TERM DISABILITY
(if eligible)

 

What happens if I exhaust my leave accruals and I remain on medical leave?

CATASTROPHIC VOLUNTARY SICK BANKs

(VLSB)
membership required

PARTIAL PAID DAYS
"A" DAYS

(FT Faculty  & Administrators only)

Unpaid sick leave may be approved for employees who exhaust accrued paid sick leave.  Certain restrictions apply.  Check with the HR – Leaves Unit.

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My family member’s Illness, Disability, or Preventive Care


How do I request the Absence/Leave
Leaves FormsLeaves FormsFMLA Certification of Health Care Provider for Family MemberMedical Certification Info

Is the Leave Paid?
Employees may use their
leave accruals
(i.e. sick leave)
& PAID FAMILY LEAVE  
(if eligible)
 

 

What happens if I exhaust my leave accruals and I remain on medical leave?

Unpaid sick leave may be approved for employees who exhaust accrued paid sick leave and need additional time to support family members. Certain restrictions apply.  

Contact the Payroll Department at payroll-intake@ccsf.edu to confirm your accrued leave balances, and to inquire about your pay while on leave.

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Pregnancy and Child Bonding


PREGNANCY DISABILITY LEAVE (PDL)

Pregnancy Disability Leave, or PDL, is leave from work to accommodate employees with a pregnancy disability. Your health care provider will recommend how long you need to take leave from work, but you are entitled to up to four months (17 1/3 weeks) of PDL per pregnancy. (Cal. Code Regs., tit. 2, § 11042).  PDL is an unpaid leave, however

If your employer employs five or more employees and you have a pregnancy disability, you are eligible for PDL. There is no minimum requirement for number of hours or years worked to be eligible. Your health care provider should recommend PDL for you to apply for it. (Cal. Code Regs., tit. 2, §§ 11035(h) & 11037).

 

PDL/FMLA/CFRA LEAVE

Eligible employees are entitled to leave under each law PDL, CFRA, and FMLA.  PDL and FMLA may run at the same time when they both cover pregnancy-related medical conditions (Gov. Code, section12945.2 (s) ); however, CFRA is counted separately from PDL for child bonding leave.

 

CALIFORNIA FAMILY RIGHTS ACT (CFRA) for CHILD BONDING LEAVE

12 workweeks of unpaid, job-protected leave for child bonding (applies to eligible birthing & non-birthing parent).

  • Applies to childbirth, adoption and foster care placement
  • Must be taken within the first 12 months of child’s arrival

 

How do I request a PDL leave?
Complete a Leave of Absence Request Form &

Attach

MEDICAL CERTIFICATION
(doctor’s note)

 

Is the leave paid? SICK LEAVE PAY

up to 6 weeks

DISTRICT - PAID PREGNANCY DISABILTIY LEAVE (PDL)

SHORT TERM DISABILITY FOR PDL

PAID FAMILY LEAVE

(Child Bonding)

CLASSIFIED X NA X Keenan & Associates
         
FT FACULTY X X NA NA
         
PT FACULTY * X X CA EDD STD/PFL
         
ADMINISTRATOR X X NA NA

* PT Faculty remaining disabled > 6 weeks due to pregnancy, childbirth, or recovery therefrom, may use accrued sick leave at the rate of the faculty member’s current load during the semester in which it began (Medical Certification is required).

PT Faculty are not eligible for leave under the FMLA/CFRA.

 

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Unpaid Personal Leave


Classified Employee

Permanent Civil Service (PCS) employees may request unpaid personal leave up to twelve (12) months within a two-year period.  The Chancellor/designee has the discretion to grant or deny requests for personal leave.  With certain exceptions, temporary or provisional employees may request leave for a maximum of one month, and only if a replacement for their position is not required.

Contact the HR – Leaves Unit for additional information.Complete a Leave of Absence Request Form

 

Faculty

(Reference:  AFT 2121/SFCCD CBA Article 17.B Unpaid Personal Leave)

Full-time faculty may be granted a leave without pay for not more than twenty (20) assigned duty days in any one-year period, subject to the discretion/approval of the Chancellor.

A full-time faculty may be granted leave without pay for any period up to one-year upon recommendation of the Chancellor, and subject to the approval of the Board.

Unless otherwise indicated, leaves may be extended for up to two additional years upon approval of the Chancellor, and subject to the approval of the Board.

Part-time faculty may be granted leave without pay for any period of time up to one semester upon recommendation of the Chancellor, and subject to the approval of the Board.  During such leave, the employee shall retain their reemployment rights to an assignment in accord with Article 13-1.B.6 for up to two (2) semesters.

To be eligible, the employee’s most recent evaluation must have been satisfactory.

Leaves may be extended for up to one (1) additional semester upon approval of the Chancellor, and subject to the approval of the Board.

Notification – Except in emergency situations or when waived by management, requests for unpaid leaves longer than 20 working days shall be filed within 10 days following the beginning of the semester for the following semester (e.g., approximately January 30 for a Fall Semester leave or approximately August 30 for a Spring Semester leave).

 

Administrators Contact the HR – Leaves Unit

 

How do I request an unpaid personal leave?

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Military Service Leave


Leaves of absence for duty in the armed services are governed by the provision of the State Education Code and the Military and Veterans Code and the policies and regulations adopted by the Board of Trustees.

Academic Employees Returning from Military Leave. Such employees have the right to reinstatement provided that such right shall not extend to any employee who fails to return to the school district within 12 months after the first date upon which he/she could terminate their active service with the armed forces. Employees returning from military leave have the right to reinstatement regardless of physical condition. Education Code Section 87700 provides that an employee has the right to immediate reemployment upon being placed on inactive duty if application is made within ninety days from the date of discharge from the armed forces. No provision contained in the law prescribes that the veteran must pass a physical examination. After reinstatement, however, the same rules concerning physical and mental fitness prescribed by the Board of Trustees for all employees are likewise applicable to the returning veteran.

How do I request military leave?
Complete a Leave of Absence Request Form &

Attach

MILITARY ORDERS

 

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Other types of leaves


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Bereavement Leave

How do I request Bereavement leave?

Complete a Time Off Request form

Classified

Bereavement leave is applied in accord with Civil Service Rule 120.7.3., with the following exceptions:

Bereavement leave pursuant to Civil Service Rule 120.7.3, shall not be charged against sick leave in connection with absence because of the death of the employee’s spouse or domestic partner, parents, step parents, grandparents, grandchildren, parents-in-law, sibling, sister-in-law or brother-in-law, child, step child, adopted child, daughter-in-law or son-in-law, a child for whom the employee has parenting responsibilities, aunt or uncle, niece or nephew, legal guardian, or any person who is permanently residing in the household of the employee.  

For purposes of bereavement leave, relatives of a domestic partner shall be treated the same as those of a spouse.  Such leave shall not exceed three (3) working days; however, two (2) additional working days are granted in conjunction with the bereavement leave if travel outside the State of California is required because of the death.  Additional days may be charged against paid time off or unpaid leave at the employee’s discretion subject to the approval of the Chancellor/designee.  Any such requests shall not be unreasonably denied.

Bereavement leave pursuant to Civil Service Rule 120.7.3 will be charged against sick leave in connection with absence because of the death of any other person to whom the employee may be reasonably deemed to owe respect. The employee may use one (1) workday of accrued leave (or three (3) days if you must travel out of state).
Bereavement leave, whether paid or unpaid, must be taken within 30 calendar days after the date of the death.

Faculty

In accord with AFT 2121/SFCCD CBA Article 17.J – Bereavement Leave

Faculty are granted, without loss of salary, sick leave or other benefits, leave of absence not to exceed three (3) days, or five (5) days if out-of-state travel is required, per occurrence on account of death of any member of the employee’s immediate family in accord with the following table:

No. of days/weeks of assignment In-State Out-of-State
5 3 5
4 3 4
3 3 3
2 2 2
1 1 1

"Member of the immediate family," means the mother, father, daughter, son, sister, brother, grandmother, grandfather, or grandchild of the employee or of the employee’s spouse or domestic partner, and the spouse, domestic partner, son-in-law, daughter-in-law, or any person living in the immediate household of the employee.

Administrators

May request three (3) days of paid leave (five (5) days if significant travel is involved) in case of the death of an immediate family member.  Immediate family is defined as:  spouse, domestic partner, child, stepchild, child of spouse or domestic partner; also, brother, sister, mother, father, grandmother, grandfather, of the administrator or of their spouse/domestic partner.

 

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Witness or Jury Duty Leave

Classified

In accord with Civil Service Rule 120.35.1 Witness or Jury Duty Leave, an employee who is summoned as a witness on behalf of the District or juror for a judicial proceeding shall be entitled to leave with pay subject to the provisions stated below less the amount of juror or witness fee paid for the period required for such service (Charter Section A8.400G).  

The employee must obtain a “Jury Duty Certificate” from the Jury Commission or Court Clerk.  The employee must provide this certificate to their supervisor who in turn submits it to the Payroll Department.  

An employee who is summoned to serve as a witness in cases which involve outside employment or personal business affairs shall be placed on leave without pay unless vacation leave or compensatory time is requested and granted.

Paid witness or jury duty leave generally shall be only from an employee's scheduled duty time and shall not include hours outside of scheduled hours of work or on days off, unless otherwise provided for in the applicable collective bargaining agreement.  Employees shall notify their supervisor immediately upon receiving notice of jury duty.  An employee who takes vacation leave while on witness or jury duty leave shall receive regular salary.

Faculty

Refer to the AFT 2121/SFCCD CBA Article 17.K Jury Duty/Witness Leave
See: ccsf.edu > Human Resources > Employee Relations > American Federation of Teachers (AFT) Local 2121 > Collective Bargaining Agreements

Administrators

Called to jury duty or called to appear as a witness in a court proceeding may use Jury Duty/Witness Leave.  A copy of the summons or subpoena as well as documentation detailing the days spent in court should be submitted.

How do I request Witness/Jury Duty Leave?

Complete a Time Off Request form

 

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Other Faculty Leaves

Personal Emergency/Necessity Leave

(Reference:  AFT 2121/SFCCD CBA Article 17.F)
Faculty may be granted up to a maximum of six (6) days leave of absence in a school year, at their election, in cases of personal emergency/necessity where such leaves can be deducted from the employee’s accumulated sick leave.

Partial Load Leave

(Reference:  AFT 2121/SFCCD CBA Article 17.N)
A FT tenured or tenure-track faculty may be granted a reduction from their full workload requirements.  The employee receives pay on a pro rata basis as the load reduction bears their full load salary schedule placement.

Check with your retirement system to inquire about the effect of an unpaid leave on your retirement service credit.

How do I request personal emergency/necessity or partial load leave?

Complete a Faculty Application for Leave Allowance form

Sabbatical Leaves

Sabbatical leaves are a professional benefit accorded to qualified members of the certificated staff by the Board of Trustees for the purpose of study, research, or travel which will benefit the schools and students of the College.

Article 17.L. of the District/AFT 2121 Collective Bargaining Agreement details requirements and regulations regarding sabbatical leave.  Additional information may be viewed in the AFT 2121/SFCCD CBA or on the Office of Instruction webpage.

Pre-Retirement Workload Reduction

(Reference:  AFT 2121/SFCCD CBA Article 17.O)
The CalSTRS Reduced Workload Program (also known as the Willie Brown Act) allows an eligible full-time faculty member to reduce their workload in a position from full-time to part-time duties, defined as at least 50 percent of full time, for up to 10 school years.

Both the faculty and the employer’s contributions are paid based on the full-time compensation earnable, rather than on the faculty’s actual part-time earnings while participating in the program.  The faculty will receive full-time service credit while working less than full time.  At retirement, the faculty’s benefit is calculated as if they continued to work full time, provided they complete the contractual agreement.

Eligibility for the program:

  • Age 55 or older
  • Have at least 10 years of service credit
  • Have been employed on a full-time basis in one position to perform creditable service for five years immediately before the beginning of the school term.

Pre-Retirement Reduced Workload Requests are due March 30 to be considered to start the program the following academic year.  Contact the HR – Leaves Unit for an application.

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Other Classified Leaves

Time off for Parent-Teacher Conference

Classified employees are granted paid time off to attend parent-teacher conferences.  Documentation of the parent-teacher conference must be submitted to the appropriate supervising administrator or their designee prior to the granting of the paid time off.  Paid time off shall be no more than two (2) hours per semester, per child, including travel time.

Leave to Accept other City and County Employment

Leave to accept a temporary or exempt appointment in the City and County of San Francisco is available to permanent civil service (PCS) employees only at the discretion of the Chancellor/designee.  Contact the HR – Classified Unit for further information.

Time Off for Voting

In accord with the California Elections Code §14000:

(a) If a voter does not have sufficient time outside of working hours to vote at a statewide election, the voter may, without loss of pay, take off enough working time that, when added to the voting time available outside of working hours, will enable the voter to vote.

(b) No more than two hours of the time taken off for voting shall be without loss of pay. The time off for voting shall be only at the beginning or end of the regular working shift, whichever allows the most free time for voting and the least time off from the regular working shift, unless otherwise mutually agreed.

(c) If the employee on the third working day prior to the day of election, knows or has reason to believe that time off will be necessary to be able to vote on election day, the employee shall give the employer at least two working days' notice that time off for voting is desired, in accordance with this section.

Additional Info

Classified Employees may be eligible for short-term disability and/or paid family leave through Keenan & Associates insurance provider.

  • How to File a Claim for Short-Term Disability (STD) or Paid Family Leave (PFL) with Keenan & Associates (insurance provider):
     

    Effective January 1, 2015, KEENAN & ASSOCIATES will be our new insurance
    provider. Please call CINTIA FRANCO @ (310) 212-0363 ext. 3103 or send her an email
    at cfranco@keenan.com.  Once your request is received, a Short Term Disability
    (STD) or Paid Family Leave (PFL) packet will be sent to you.

    Please note that CCSF Payroll or Human Resources cannot file a claim on your behalf.
    Employees are responsible for completing and submitting the application or applying via
    telephone.  All questions (with the exception of use of employee leave balances to
    supplement the STD/LTD payments) should be directed to (310) 212-0363 ext. 3103.

PT Faculty may be eligible for short-term disability and/or paid family leave through the State of California Employment Development Department.  Go to the CA EDD website and select claims.

FT Faculty and Administrators are not eligible for short-term disability or paid family leave benefits.  However, if they exhaust their sick leave benefits and are subsequently absent from work due to their illness/injury /medical disability they may be eligible for Partially Paid Sick Leave (“A” days).

 

Employees who do not pay for SDI are not eligible for SDI nor PFL

What is it?

The Employee Voluntary Sick Leave Banks are pools established and maintained by the voluntary contributions of employees’ accrued leave days/hours, administered in accord with respective collective bargaining unit MOUs or District policy/ regulations.

Who is Eligible?

Employees who have contributed to become members of a VSLB and who have exhausted their available paid leave balances, and who are catastrophically ill.
Employees may join a sick bank when they are new or during an open call for contributions.

How do I request the benefit?

Contact the HR – Leaves Unit to consult with a representative and to obtain the appropriate benefits request form.

(Applicable to FT Faculty & Administrators)

When a full-time faculty or administrator has exhausted their sick leave benefits and they are subsequently absent from work because of illness or injury for a period of one hundred (100) days or less, whether or not the absence arises out of or in the course of their employment, the employee shall receive fifty percent (50%) of their regular salary during the period of such absence up to a maximum of one hundred (100) work days within an academic year.