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New Hire Packets

New Hire Packet


Contact General Services at (415) 452-7660 to schedule an appointment.

Please read and follow the On-Boarding instructions carefully:

Do not begin the On-Boarding hiring process until you have been contacted by the Human Resources Department and the hiring department has officially notified the Human Resources Department that you have been hired.
 Please also note you should not begin until your appointment has been approved and you have completed the On-Boarding process.

The following documents are to be read, completed, and/or retained by the employee. Please print and complete the forms with (*) and bring them with you for your appointment.

  1. Employment Eligibility Verification (I-9) *
  2. Human Resources Information Sheet (HRIS) *
  3. Medical Clearance *
  4. Tuberculosis Examination
    • Complete the tuberculosis examination process as soon as you are notified.
    • Your employment will not be processed until the Human Resources Department is in receipt of your tuberculin test report.
  5. IRS Form W-4 *
    • Employee's Withholding Allowance Certificate (DE 4) *
    • New Hire Pay Method *
    • Administrative Salary Schedule
    • Pay Calendars
    • Sexual Harassment Employee Information
    • Fringe Benefits - Overview
    • Eligibility for Retirement Contributions (STRS and Social Security) *
    • Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) *
    • STRS Retirement System Permissive Membership (ES-0350) *
    • STRS Retirement System Election (ES-0372) *
    • Recipient Designation (MS-0002) *
    • CalSTRS Member Handbook (COM-1519)
    • Administrative Voluntary Sick Leave Bank – Contribution Form
    • Final Pay Recipient Designation *
    • Faculty & Staff Chosen Name Change Form

    New Hire Packet


    Contact General Services at (415) 452-7660 to schedule an appointment.

    Please read and follow the On-Boarding instructions carefully:

    Do not begin the On-Boarding hiring process until you have been contacted by the Human Resources Department and the hiring department has officially notified the Human Resources Department that you have been hired.
     Please also note you should not begin until your appointment has been approved and you have completed the On-Boarding process.

    The following documents are to be read, completed, and/or retained by the employee. Please print and complete the forms with (*) and bring them with you for your appointment.

    1. Employment Eligibility Verification (I-9) *
    2. Human Resources Information Sheet (HRIS) *
    3. Medical Clearance *
    4. Tuberculosis Examination
      • Complete the tuberculosis examination process as soon as you are notified.
      • Your employment will not be processed until the Human Resources Department is in receipt of your tuberculin test report.
    5. IRS Form W-4 *
    6. Employee's Withholding Allowance Certificate (DE 4) *
    7. New Hire Pay Method *
    8. Administrative Salary Schedule
    9. Pay Calendars
    10. Sexual Harassment Employee Information
    11. Fringe Benefits - Overview
    12. Administrative Voluntary Sick Leave Bank – Contribution Form
    13. Final Pay Recipient Designation *
    14. Faculty & Staff Chosen Name Change Form

    Please read and follow the On-Boarding instructions carefully:

    Do not begin the On-Boarding hiring process until you have been contacted by the Human Resources Department and the hiring department has officially notified the Human Resources Department that you have been hired.
     Please also note you should not begin until your appointment has been approved and you have completed the On-Boarding process.

    The following documents are to be read, completed, and/or retained by the employee. Please print and complete the forms with (*) and bring them with you for your appointment.

    1. Employment Eligibility Verification (I-9) *
    2. Human Resources Information Sheet (HRIS) *
    3. Tuberculosis Examination
      • Complete the tuberculosis examination process as soon as you are notified.
      • Your employment will not be processed until the Human Resources Department is in receipt of your tuberculin test report.
    4. IRS Form W-4 *
    5. Employee's Withholding Allowance Certificate (DE 4) *
    6. Final Pay Recipient Designation *
    7. Direct Deposit *
    8. Salary Schedule
    9. Sexual Harassment Employee Information
    10. Workplace Violence Policy & Procedures *
    11. Acknowledgment of Receipt of Handbook Information *
    12. Classified Handbook
    13. ITS – Network and Email *
    14. Faculty & Staff Chosen Name Change Form
    15. Workers' Compensation/Time of Hire Pamphlet

    New Hire Packet


    Contact General Services at (415) 452-7660 to schedule an appointment.

    Please read and follow the On-Boarding instructions carefully:

    Do not begin the On-Boarding hiring process until you have been contacted by the Human Resources Department and the hiring department has officially notified the Human Resources Department that you have been hired.
     Please also note you should not begin until your appointment has been approved and you have completed the On-Boarding process.

    The following documents are to be read, completed, and/or retained by the employee. Please print and complete the forms with (*) and bring them with you for your appointment.

    1. Employment Eligibility Verification (I-9) *
    2. Human Resources Information Sheet (HRIS) *
    3. Medical Clearance *
    4. Tuberculosis Examination
      • Complete the tuberculosis examination process as soon as you are notified.
      • Your employment will not be processed until the Human Resources Department is in receipt of your tuberculin test report.
    5. IRS Form W-4 *
    6. Employee's Withholding Allowance Certificate (DE 4) *
    7. New Hire Pay Method *
    8. Employment Verification *
    9. Estimating Initial Placement Information (SAMPLE Academic Salary Schedule) – PLEASE refer to the Employee Relations website for the current Full-Time Faculty Salary Schedule.
    10. Salary Schedule
    11. Graduate Credits Used for Salary Calculation *
    12. Pay Calendars
    13. Instructional Calendars – Day and Evening/Weekend
    14. Sexual Harassment Employee Information
    15. Fringe Benefits - Overview
    16. Eligibility for Retirement Contributions (STRS and Social Security) *
    17. Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) *
    18. STRS Retirement System Permissive Membership (ES-0350) *
    19. STRS Retirement System Election (ES-0372) (Required If Applicable) *
    20. Recipient Designation (MS-0002) *
    21. CalSTRS Member Handbook (COM-1519)
    22. Faculty Voluntary Sick Leave Bank Contribution Form
    23. Faculty Handbook
    24. Final Pay Recipient Designation *
    25. Application for Transfer of Unused Accumulated Sick Leave
    26. Faculty & Staff Chosen Name Change Form

    Quick Links

    New Hire Packet


    Contact General Services at (415) 452-7660 to schedule an appointment.

    Please read and follow the On-Boarding instructions carefully:

    Do not begin the On-Boarding hiring process until you have been contacted by the Human Resources Department and the hiring department has officially notified the Human Resources Department that you have been hired.
     Please also note you should not begin until your appointment has been approved and you have completed the On-Boarding process.

    The following documents are to be read, completed, and/or retained by the employee. Please print and complete the forms with (*) and bring them with you for your appointment.

    1. Employment Eligibility Verification (I-9) *
    2. Human Resources Information Sheet (HRIS) *
    3. Tuberculosis Examination
      • Complete the tuberculosis examination process as soon as you are notified.
      • Your employment will not be processed until the Human Resources Department is in receipt of your tuberculin test report.
    4. IRS Form W-4 *
    5. Employee's Withholding Allowance Certificate (DE 4) *
    6. Statement Concerning Your Employment in a Job Not Covered by Social Security (SSA-1945) *
    7. New Hire Pay Method *
    8. Official Transcripts *
    9. Graduate Credits Used for Salary Calculation *
    10. Employment Verification *
    11. Estimating Initial Placement Information
    12. Part-Time Faculty Salary Schedule
    13. Part-Time Faculty Pay Calendars
    14. Instructional Calendars – Day and Evening/Weekend
    15. Sexual Harassment Employee Information
    16. Eligibility for Retirement Contributions (STRS and Social Security) *
    17. STRS Retirement System Permissive Membership (ES-0350) *
    18. CALSTRS Cash Balance Booklet (COM-1522)
    19. CalSTRS Member Handbook (COM-1519)
    20. Faculty Voluntary Sick Leave Bank Contribution Form
    21. Faculty Handbook
    22. Final Pay Recipient Designation *
    23. Application for Transfer of Unused Accumulated Sick Leave
    24. Faculty & Staff Chosen Name Change Form

    Quick Links