1. Schedule a meeting with the Dean of Grants and Resource Development to complete the Grants Criteria Assessment Form (Form A). In preparation for your meeting, please review Form A and complete as much of it as possible. Schedule the meeting and submit Form A, preferably at least two months prior to the grant deadline.
2. After your initial meeting with the Office of Grants and Resource Development, complete the Grant Concept Approval Form (Form B). Obtain the appropriate signatures within your reporting chain. Note that you will not need the approval of the District Business Office until after you have drafted your budget (see Steps six and seven below). This process will take roughly two weeks, depending on the availability of the individuals required to sign the form.
3. Submit the signed Grant Concept Pre-Approved Form (Form B) to the Dean of Grants & Resource Development, who will obtain the necessary additional signatures, allow one week for this process.
4. Once the appropriate approvals to move forward with your proposed project have been obtained, the Office of Grants & Resource Development can help you with the following:
- identifying funding sources (if you don't yet have a funder in mind)
- program design
- application preparation: writing and/or editing proposal narratives, developing budgets, completing required forms, and obtaining appropriate signatures
- submitting applications (the Office of Grants & Resource Development is the only entity authorized to submit proposals)
- submitting necessary Board resolutions and Board reports
The process of writing a proposal and developing a budget typically takes two to three weeks, depending on the funder's requirements, the nature of your project, your workload, and that of the Office of Grants & Resource Development.
5. At least three weeks prior to submitting your proposal, the Office of Grants & Resource Development will alert the District Business Office that a budget is forthcoming and will require their review.
6. At least two weeks prior to submitting your proposal, the Office of Grants & Resource Development will submit for review by the District Business Office (a) your proposed budget, (b) the Grant Concept Approval Form (Form B), and (c) the Business Office Grants Briefing Form (Form C).
7. Once your budget is approved and the final signature is obtained on the Grant Concept Approval Form (Form B), the final stage is to work with the Dean of Grants & Resource Development to finalize and submit your proposal. Many systems are now online, and, as noted above, the Office of Grants & Resource Development is the only entity authorized to submit your proposal.