Funds for Club Activities
When a club is recognized by the Associated Students Council each semester, they have the ability to receive base allocation money, or seed money to spend on club activities. If a club wants to host an event that will cost more than what they have been initially allocated or have been able to fundraise, the can receive an additional allocation from the ICC if all the necessary steps are followed. Below you will find information on base allocations and additional allocations.
In the Fall semester, your club must complete all the steps of the recognition process by the fourth week into the semester for $200.00 and by the sixth week into the semester for $100.00. Deadlines will be posted with specific dates on the ICC main homepage.
In the Spring semester, your club must complete all the steps of the recognition process by the third week into the semester for $200.00 and by the fifth week into the semester for $100.00. Deadlines will be posted with specific dates on the ICC main homepage.
Your club’s base allocation should be used as seed money for future fundraising events, club activities, and other campus-wide events.
A club must spend or forfeit the base allocation within one academic year. If the base allocation is spent, any additional funds (e.g. fundraised or donated money) may be rolled over into your club account for the following academic year (one full academic year is from August through May) by completing the Request to Rollover Funds Form. These funds will rollover automatically from Fall to Spring, but not from Spring to the following Fall. If you have fundraised or donated money in your club account at the end of the Spring Semester, and do not complete the Request to Rollover Funds Form, your club will lose that money and it will be rolled into the Associated Students funds.
Each semester a club can request up to $500 in additional allocations for matching funds or campus-wide events by submitting thorough proposals to the ICC Finance Committee. Below you will find an outline of the ICC proposal process as well as the link to the Proposal Form template.
Clubs may also request funding from the VP of Cultural Affairs for events that impact the campus and raise awareness of the diverse interests of the college student community.
The club will spend the money using payment vouchers or requisitions for performers, food, decorations, etc. When you fill out a payment voucher for example, you will use the Campus Wide Fund account number 731032 because the money approved from your proposal is put into this account for your use. If you received Matching Funds, you will use the account 731033. You will also need to transfer money from your club account to the Matching Funds account 731033 so that the Administrative Services Office can see that you have matched the funds. Speak to the Management Assistant or the Associate Dean of Student Activities if you have questions about how to do the paperwork once you the funding was approved by the ICC General Assembly.
The Request for ICC Funds Proposal Form
The four components of the proposal include:
- Proposal Form – Fill out all parts of the form found PDF Removed
- If you need more room for explanation, you may attach additional sheets of paper. You may also attach a flyer or brochure of the event/field trip/conference if you think it will help your case.
- Line item budget – Template is included in the Proposal Form
- Club minutes – Attach a copy to proposal showing that your club did approve to spend club money in the way it is stated in the proposal