Chapter 8: Standing Rules CC

Standing Rules of the Curriculum Committee

Contents

  

8.1 Membership and Attendance

8.1.1 Composition

(Return to top of page)

The Committee shall consist of the following:

  • Faculty. Twenty-two faculty appointed for staggered three-year terms by the Executive Council of the Academic Senate. Additionally, the Requisites Coordinator, Articulation Officer, and CTE Curriculum Liaison are permanent members of the Committee.
  • Administrators. Six administrators appointed for staggered three-year terms by the Chancellor or his/her designee.
  • Students. Two students appointed for one-year by the Executive Council of the Associated Students.
  • Classified. One classified staff person appointed for a two-year term by the SEIU.

Appointments. At the final Committee meeting of each academic year, the Committee’s main item of business will be to seat new members and to elect a Chairperson for the coming academic year, thus providing necessary continuity and providing for efficient operation of the Committee.

  

8.1.2 Faculty

(Return to top of page)

Executive Council of the Academic Senate names faculty appointees to the Committee. Ideally, faculty appointees are made at the end of the academic year for terms starting the following year. Non-permanent faculty members can serve no more than two consecutive terms. Exceptions to the term limits depend on the Academic Senate rules for committees.

Representation

Faculty appointments are proportional and categorical by representative groups, as outlined below.

The Senate maintains a balance of credit and noncredit faculty, of full-time and part-time faculty, always assuring that full-time faculty hold a majority of the seats. The Senate also strives to have appointments that reflect faculty diversity.

Group | Membership | Description

  • Group A | Membership: 3 | Behavioral & Social Science & Multicultural Studies
  • Group B | Membership: 3 | Science & Mathematics, Transportation
  • Group C | Membership: 3 | English & World Languages, ESL & International Education, and Transitional Studies
  • Group D | Membership: 3 | Fine, Applied, and Communication Arts
  • Group E | Membership: 3 | Health, Physical Education, & Social Services, and Allied Health and Nursing
  • Group F | Membership: 3 | Division of Student Development
  • Group G | Membership: 1 | Library
  • Group H | Membership: 3 | Business, Fashion, and Hospitality

Appointments. Faculty members who are interested in serving on the Curriculum Committee can contact the Academic Senate office or an executive council member.

  

8.1.3 Administrators

(Return to top of page)

The Chancellor will name his/her six appointees, two per year, to the Committee no later than one week prior to the last published business meeting of the Committee. Administrators are appointed for three-year terms. Traditionally, four administrative positions are appointed from the Academic Affairs chain with the Associate Vice Chancellor, Enrollment Management & Instructional Support as a permanent appointment. One administrative appointment is from Student Services. The sixth position is rotated between Academic Affairs and Student Services.

  

8.1.4 Students

(Return to top of page)

As students are appointed by the Associated Students, it shall be the duty of the Committee chairperson to contact the AS President at the beginning of the fall semester to request appointment of students. At the first Committee meeting of the academic year, student members will be seated.

  

8.1.5 Classified

(Return to top of page)

The SEIU will name their appointee to the Committee no later than one week prior to the last published business meeting of the Committee. The classified member is appointed for a three-year term.

  

8.1.6 Replacement

(Return to top of page)

If a member cannot complete the term of appointment, the appointing body will appoint a replacement member to complete the original term. Once a member completes a replacement term, said member is eligible for appointment to his or her own term(s).

These procedures will allow the Committee time to invite appointees to its final meeting, a personnel meeting at which seating and orientation of new members will occur and the Chairperson for the next year will be elected.

  

8.1.7 Orientation and Training

(Return to top of page)

Parts of Curriculum Committee meetings will be devoted to the orientation and training of new members. Review of the basic concepts of course outlines will be covered.

  

8.1.8 Mentoring

(Return to top of page)

The chair will assign a mentor to each new member. The new member and the mentor are to meet before and after the new member’s second Curriculum Committee meeting. At the mentor-mentee meeting the following items are to be covered:

  • Basics of reviewing outlines (all sections),
  • Review of the submission forms,
  • Review of several proposals,
  • Review of committee procedures (agenda, discussion, motions, minutes),
  • Review of committee actions.

  

8.1.9 Attendance

(Return to top of page)

Proper and efficient functioning of the Committee depends on regular attendance of the membership. To this end:

In the case of a member who is absent for two consecutive meetings and fails to appear at a third consecutive meeting, the Committee may vote to drop that member from the membership roster and request a new appointee from the appointing body.

The single exception to this rule is in the case of a faculty member who is awarded a one-semester leave. As long as said one-semester leave is not for the final semester of the faculty member’s service on the Committee, the Academic Senate Executive Council has ruled that the faculty member maintains his/her seat on the committee and does not forfeit his/her appointment.

  

8.1.10 Chair

(Return to top of page)

The chairperson is elected by the continuing members of the committee at the last meeting of the academic year. The chairperson of the Curriculum Committee is to be a faculty member of the Committee. The Dean of Curriculum (or Associate Vice Chancellor, Enrollment Management & Instructional Support) will conduct the election of the chair.

  

8.2 Curriculum Committee Operating Procedures

(Return to top of page)

The following are the general rules of Committee:

Order. The Committee will conduct business in accordance with Robert’s Rules of Order, except as modified below.

Time. The time for all regular meetings will be Wednesday beginning at 1:30 p.m. All regular business meetings of the Curriculum Committee are open.

Quorum. A quorum of members must be present to begin the meeting; once the meeting begins, the agenda will be completed unless the members present agree to postpone items under consideration.

Submission Deadlines. The deadline for submitting proposals is published at the beginning of the academic year, and is available on the Curriculum Committee web site and in the Office of Instruction. Only those proposals that are submitted by the appropriate deadline will be included on the agenda. See “8.3.2 Submission Deadlines” for details.

Curriculum Committee Proposals. All course and program proposals must be completed within CurricuNET and must supply all information requested. Instructions and help are provided within CurricuNET and later in this manual. Contact the Curriculum Committee Chair or Dean of Curriculum (or Associate Vice Chancellor, Enrollment Management & Instructional Support) with questions.

Signatures/Approval. All proposals must receive approval from the department head and the school/area dean as needed.

Agenda. The agenda will be available no later than three days prior to the meeting.

Actions. Only items on the agenda may be dealt with at any meeting, except for items brought up at the meeting by members of the Committee.

Presentations. Department chairs shall be present at the meeting to provide the Committee with any additional information that it may require in order to act. Department chairs may bring appropriate discipline faculty in support of a proposal. Department chairs who have a scheduling conflict with a meeting may designate alternative lead presenters but shall inform the Curriculum Committee chair prior to the meeting of this designation. Presenters will be allowed five minutes to discuss their proposals.

Standing. Discipline faculty, department chairpersons, instructional administrators, and instructional coordinators have standing before the Committee and may make presentations. All other presenters must be granted standing by the chair or by the committee.

Final action. After a proposal has been made to the Committee and a decision has been reached, the Committee will not reconsider the action during the same academic year.

Tabling. A tabled item is not brought up for further discussion under Robert’s Rules of Order. However, the Curriculum Committee reserves the right to reschedule a tabled item to a future agenda.

Content Overlap. Every reasonable attempt is to be made to settle controversial matters before proposals are brought to the Committee. See “2.1.4 Content Overlap” for details.

Copyright. Copyright of all course outlines approved by the Committee is the function of the Office of Instruction.

Conformance. As mandated departmental review of course offerings takes place, the Committee will ensure that course outlines are prepared on approved forms and will review those outlines to ensure compliance with Title 5 regulations.

Final approval. The Committee Chair will sign all Standards and Criteria Forms after they have been approved by the Committee with any stipulations on approval corrected by the department, prior to their filing with the Office of Instruction.

Minutes. The Committee will share its agendas and approved minutes with department chairs and faculty (through email) and the entire college (through its website). 

Handbook. The Curriculum Handbook will normally be updated at the beginning of the academic year. See “Appendix A: Change Log” for details.

  

8.3 Calendar Planning, Deadlines, and Agenda Structure

8.3.1 Calendar Planning

(Return to top of page)

Towards the end of the Spring semester the Curriculum Committee chair and the Dean of Curriculum (or Associate Vice Chancellor, Enrollment Management & Instructional Support) work with the President of the Academic Senate to determine the schedule of meetings for the following academic year. Calendars are coordinated so that, ideally, meetings of the Curriculum Committee and the Academic Senate Executive Council do not conflict.

The Curriculum Committee generally meets 13-14 times during the academic year. The first meeting of the Fall semester and the last meeting of the Spring semester are business meetings, although the Committee may vote to vary this with sufficient notice. A limited number of proposal agenda items are entertained during those meetings.

The Dean of Curriculum (or Associate Vice Chancellor, Enrollment Management & Instructional Support) works with the Scheduling Office to determine appropriate deadlines for the approval of new courses that are to appear in a subsequent time schedule

  

8.3.2 Submission Deadlines

(Return to top of page)

The submission deadlines for proposals to be prepared for the Curriculum Committee meeting agendas is posted on the Curriculum Committee calendar. Deadlines are based on the time it takes for technical review, spreading proposals among multiple agendas, and schedule and catalog production deadlines.  It takes several weeks for proposals to go through technical review, and can take longer based on volume of submissions, committee member availability, and originator response.  Deadlines may be adjusted based on the academic calendar.

*NOTE: Proposals will make it through the approval process only as quickly as approvers and originators can respond to requests. Do not wait until the last minute to submit your proposal. If you want a class to be approved by a particular deadline, submit early, and check your submission regularly to monitor where it is in the queue and remind approvers to get on to CurricuNET and approve, so they don't hold it up. The Committee makes every effort to process curriculum in a timely manner, but can never guarantee that a proposal will be approved by the desired date, even when submission deadlines are met.

  

8.3.3 Agenda Structure

(Return to top of page)

General Meetings

The agenda of a Curriculum Committee meeting may include the items in Table 8-2 as needed. The order in which some items appear is determined by the chair.

Item | Description

  1. Call to Order
  2. Announcements
  3. Correspondence
  4. Approval of Minutes of the Previous Meeting
  5. Unfinished Business -- Proposals tabled at a prior meeting
  6. New Business -- New Proposals
  7. Approval of Prerequisite, Corequisite, and Advisory Recommendations (if submitted separately from outlines)
  8. Other Business -- Presentations, orientation, discussion of general items.
  9. Informational Items
  10. Adjournment

  

Initial Meeting

The agenda of the first meeting of the academic year will include the following items:

  • Seating of new members
  • Appointing of mentors for new members
  • Training on course and program approval, as mandated by regulations and/or the CCCCO

New proposals may only be considered at the first meeting if there is sufficient time along with the above items and other time-sensitive business.

  

Final meeting

The agenda of the final meeting of the academic year (May) generally includes the following items:

  • Unfinished business (from prior meetings).
  • Recognition of departing members.
  • Seating of new members.
  • Appointing of mentors for new members.
  • Adoption of the calendar for the next year.
  • Election of the chairperson for the next year.
  • Pre-approval of the current minutes.
  • Orientation of new members.

New proposals are only considered at the final meeting with prior consent of the Committee.

  

8.3.4 Publication of the Agenda

(Return to top of page)

Copies of the agenda for the next meeting are distributed via email to department chairs and faculty and made available to the entire college community through the website.

  

8.4 Curriculum Policy for Community Service Offerings

(Return to top of page)

Rules of the Committee regarding community service offerings are under review as of Fall 2018.

Authorization to offer. The Vice Chancellor of Academic Affairs may authorize community service offerings to be offered.

Quality of offerings. Community service offerings must meet an appropriate standard of excellence.

  

8.5 Curriculum Policy for Contract Education

(Return to top of page)

The following historical requirements are under review as of Fall 2019

Approval (credit). All contract education courses that are offered for college credit must be approved by the Curriculum Committee prior to being offered. However, if the contract education course is identical to an existing approved course and the department of origin agrees to and staffs the contract education course no additional Curriculum Committee approval is necessary prior to the course being offered as contract education.

Semester report. A list of all credit courses and not-for-credit offerings being offered under contract education must be submitted to the Curriculum Committee each semester for informational purposes.

One-time offering. The course outline of a new, not-for-credit contract education offering that is not intended to be repeated will be submitted to the Curriculum Committee as an informational item.

Irregular offering. If a not-for-credit contract education offering is to be offered on an irregular basis and is tailored to meet the needs of specific clients, a generic course outline will be submitted to the Curriculum Committee as an informational item.

Regular offering. All not-for-credit contract education offerings that are to be offered on a regular basis must first be reviewed by any and all departments that offer similar content and then be submitted for approval to the Curriculum Committee prior to being offered. If circumstances make it impossible to obtain Curriculum Committee approval prior to the date at which the offering is needed (e.g. during the summer), the Dean for Contract Education will obtain in writing the temporary approval of the Chair of the Curriculum Committee and will submit the offering for review and approval at the next available opportunity.