How to Do Business with City College

Business Opportunities with City College of San Francisco

There are 3 main areas within City College that have Business Opportunities:

Office of Facilities Planning: construction, major renovations and remodeling (flooring, office cubicles, seating) Phone: 415-239-3055 Dept. does not maintain a bid list.

Buildings and Grounds: maintains a list of trades used for building repairs and maintenance, including painting, electrical, plumbing, elevator repair, beyond the scope of our employees. Requirements may include specific certifications, licenses, prevailing wages and insurance, depending on the job. Phone 415-239-3546

Purchasing: obtains goods, equipment and services for the District, including computers, printers, printing services, office supplies, paper, medical and safety equipment, athletic equipment, and the like. Phone 415-241-2268

To get on Purchasing’s bid list for supplies, please provide via mail your company’s contact information including email and fax number, a line sheet or catalog, and a copy of any certifications (small/disadvantaged/women-owned business). We regret we cannot accept walk-in visitors. Please note opportunities are dependent on funding and need. The District maintains bid lists for items frequently purchased. Opportunities are currently limited due to the State of California budget crisis. We are most interested in firms that offer a local presence, with Net 30 terms.

Products frequently bid: printing services (specialized), printer cartridges, office machines, paper, audio-visual equipment.

The District cannot outsource services that can be provided by union employees already on staff. For example, janitorial services, copying, and minor painting are performed by District employees.  

Informal bid opportunities (small quantities, amounts under $88,300) are announced via fax, email or phone to those on our bid list. Formal bid opportunities are announced via Public Bid Notice Advertisement in the San Francisco Examiner and/or on the Internet via the Bid and Contract Opportunities

Anticipated opportunities (as of March 2017):

Food and Beverage Services - Ocean Campus  RFP #14
Division: Purchasing  Tentative Award Date:  March 2017
Location:  Ocean Campus    Estimated Contract Cost:   ??
Provide on-site, self-contained, quality food and beverage service inside campus buildings from 9 am to 2pm at a minimum. Contractor must possess all food certifications and permits. Use of Styrofoam and plastic is discouraged. 

Printing Summer and Fall 2017 Schedule  RFQ #42
Division: Purchasing  Awarded: March 15, 2017 to Wesco Graphics
Location: Various      Estimated Contract Cost:  $190,000
The purpose of this contract is to print the Summer and Fall 2017 class schedule. Schedule is 180 pages, 380,500 copies, saddled stitched, on a combination of book stock, gloss, and newsprint.  There is a significant bulk mail component to the job, and tight delivery deadlines. Award made based on cost, quality and experience with similar large jobs.  Contact Eric Brainard in Purchasing X2269 

Worker’s Comp Insurance      RFP #052
Division: Risk Management    Due Date: April 20, 2017
Location: District Business Office
The Firm selected will provide Excess Workers’ Compensation insurance and Excess Employers Liability insurance. This is a one year contract, with option to renew annually for up to two years, shall commence on July 1, 2017.  

Marketing Services RFP #12 Division: Purchasing Awarded: February, 2017 to Underground  
Location: Ocean Campus, Office of the Chancellor The college is seeking a full-service firm to provide web presence, social media marketing, print and media services for the next three to five years. Contact: Kathy Hennig X2413

Sports balls
Division: Purchasing  Est. Date: June 2017
Location: Ocean Campus PE Department    Estimated Contract Cost:   $5,000
The purpose of this contract is to provide sports balls for the physical education department. Brands typically include Diamond, Spaulding, Wilson, and Tachikara.

Surplus Disposal
Division: Purchasing. Awarded: January, 2017 to Bay Cities Surplus

Printing Newspaper
Division: Purchasing  Date:  August  2017
Location: Phelan Campus Journalism Dept.   Estimated Contract Cost:   $12,000
The purpose of this contract is printing the college newspaper for the 2017/18 school year. Printer must be within 20 miles of Phelan campus to allow students to tour facility and learn about printing process.

Copy paper
Division: Purchasing  Est. Date: September 2017
Location: 50 Phelan Avenue, Duplicating  Estimated Contract Cost:   $ 30,000
The purpose of this contract is to provide bulk purchase of 20# white duplicating papers, 8 ½ X 11 and 11 X17, for the Fall semester. Delivery to be made in multiple shipments, in trailers no more than 30ft. in length 

Moving Services, as needed
Division: Purchasing  Est. Date: April 2017
Location: Various Campuses    Estimated Contract Cost:   tbd
Split award: possible, based on need

Printing Magazine
Division: Purchasing  Est. Date: June/July 2017
Location: Phelan Campus Journalism Dept.
Estimated Contract Cost:   tbd
Printing 2 issues of the award-winning college magazine for the 2017/18 school year, 1 in Fall and 1 in Spring. Some color on cover. Printer must be within 20 miles of Ocean campus to allow students to tour facility and learn about printing process.

Printing Continuing Ed Time Schedule
Division: Purchasing  Est. Date: June 2017
Location: Ft. Mason Campus    Estimated Contract Cost:   $3,200
Printing Continuing Education time schedule for Fall 2017 semester, approx. 25,000 copies, 32 pages, self cover, on recycled paper. Some mail preparation possible. Dept. contact is Don S.

Laser Printers and Toner Cartridges
Division: Purchasing  Est. Date: ongoing
Location: Various Campuses     Estimated Contract Cost:   varies
CCSF purchases various Hewlett Packer laser networked printers and related toners throughout the year, and seeks bidders. Submit line card and price list, if available, to Purchasing to be added to bidder’s list. Printers are typically purchased one at a time.


Hints for submitting a successful bid:
1. Be timely. Late bids cannot be considered. Do not wait until the date due to fax or send messengers.
2. Read the bid conditions. If the requirements area too daunting for you, conserve your energy for the next time.
3. Be responsive. Bid as specified. If you add qualifications or reservations to your bid, the bid may be considered non-responsive and be rejected.  

For Your Protection:
1. Watch out for promises of a contract: The College relies heavily on competitive bidding, so no department knows which bidder will receive an award until bids are opened and evaluated. This means no one can give assurances a vendor will receive a particular order until Purchasing makes an award, and funding is confirmed by the Board of Trustees.
2. Don’t start work without an authorized contract or purchase order.  If you begin work without the required authorization, you may not be paid or payments may be delayed.
3. Do not accept a faxed requisition as a purchase order. Requisitions are internal memos, not a contract. 
4. Be sure your liability insurance and business licenses are current.  Most contracts require proof of insurance and W-9 information be on file before beginning any work.

Payment questions:
For Purchase Orders: David Delgado, Accounts Payable 415-241-2296
For Term Purchase Agreements: Henry Lum, Accounting 415-487-2459

Providing a District purchase order number provides fastest response.

Thank you for your interest in City College of San Francisco.

Recent Small/Local Awards

Paper Bid #056                           Term: one time purchase
Award to: Kelly Paper                  $7840
San Francisco

White Copy Paper Bid #034          Term: one time purchase
Award to: Kelly Paper                      $2080
San Francisco

Smart White Boards, Projectors with Installation RFI/P #017  Term: one time purchase
Award to: One Workplace (local dealer)     $10,266
Distributed to bid list for A/V. Considerations: warranty, green /environmental standards, training provided.

Printing ETC Magazine Bid #050      Term: one year
Award to: Somerset Printing, Burlingame CA    $20,000
Distributed to 13 area printers: 6 no responses of which 3 were S/LBE 1 LBE no bid response, 6 responses received of which 4 were from M/L or WBE.