Mission & Assessment

SLO Assessment Process

The Financial and Budget Services outcomes-assessment process is documented and described below. For more details, view the rest of our website.

MISSION:

Financial and Budget Services coordinates and prepares a variety of audit and fiscal reports, budget documents, and cost/revenue forecasts, and manages cash flows. In addition, we directly plan, organize, evaluate, and support the District’s sectors of accounting, budget, Payroll, Bursar, Human Resources, and Associated Students. We provide administrative and technical services and leadership and support in preparing and managing the annual District budget and fiscal allocations.

Administrative Unit Outcomes

Vendors and independent contractors who we serve will be able to:

  • Receive timely and accurate payments for services and materials rendered
  • Receive accurate federal tax forms
  • Easily access payment and tax information as needed, especially in regard to pending payments

Federal, state, and city regulatory agencies who we serve will be able to:

  • Receive and review accurate budget reports
  • Expect budget use follows federal, state, and city regulations on such things as compliance between funding sources and funded programs, services, and materials. (Examples: bonds, financial aid, etc.)
  • Receive reconciled sales and payroll taxes
  • Ensure internal control and oversight on established rules and regulations

Funding agencies and existing endowments who we serve will be able to

  • Receive prompt disbursements of scholarship and grant funding as authorized

Contract Education faculty and staff and external agencies who we serve will be able to:

  • Receive correct contract costs and requirements
  • Report and account within guidelines of a particular grant

CCSF Employees who we serve will be able to:

  • Receive travel, petty cash, and mileage reimbursements
  • Receive prompt authorization and disbursement of grant funding for services and products (unrestricted funds)

Students who we serve will be able to:

  • Receive timely and accurate financial aid awards for which they are qualified

Assessment Process

General process currently followed:

  1. Methods for gathering data on our office include such things as:
    • Tracking submission and meeting of external reporting deadlines
    • Tracking of recovery of funds with and without allowances
    • Vendor and community/college customer service -- evaluation of service (future evaluation)
    • Community College Financial Statement (CCSF 311)
    • Tracking of sent confirmations of receipt of reports
    • Use ARGOS reporting to gather data from BANNER
    • College-wide survey (employee survey) -- every four years
  2. Gathered data are reviewed by Associate Vice Chancellor of Finance/Chief Financial Officer and staff, analyzed, summarized, and studied for areas of improvement. Results shared through annual progress reports and Program Review.
  3. Improvements are implemented in as timely and effective a manner as possible. These improvements are then re-evaluated in the next assessment cycle to ensure they are working and we are continuing to meet our goals.