Click here for a printable PDF version of the Procedures for Public Comment to Accompany Board Policy 1.10
PROCEDURES FOR PUBLIC COMMENT TO ACCOMPANY BOARD POLICY 1.10
Effective January 25, 2018, the Board adopts the following procedures for public comment:
1. Public comment on all items on the agenda shall come before the consideration of all consent and action items on the agenda, near the beginning of the Board meeting.
2. Public comment on all items not on the agenda shall come after the consideration of business, near the end of the agenda.
3. Requests to offer public comment must be made on the available request cards and must be submitted to the Board’s Clerk before the Call to Order of the meeting. Public comment request cards will not be accepted after the Call to Order.
4. Public comment is limited to two minutes per speaker for no more than ten minutes per topic (per existing Board Policy 1.10, approved 10/25/2012).
5. If there are more than five speakers on a given agenda item, the Board shall limit public comment to one minute per speaker to be able to accommodate up to ten speakers.
6. The Board’s Timekeeper shall keep time and signal when a speaker’s time has expired. Speakers will be required to stop at the signal. As a guide for speakers, one minute of comment is about 100 typed words.
7. The Board and the Chancellor do not respond to public comment, nor answer questions from the public. At the discretion of the President of the Board, a matter or issue may be referred to the Chancellor for a report at a later meeting.
8. There shall be a regular Board agenda item for a formal report of established constituent groups of the Participatory Governance Council. These reports are limited to three minutes. Constituent groups that have a comment on another Board agenda item should include this comment in their reports.
TO MEMBERS OF THE PUBLIC
The Agenda and accompanying resolutions have been prepared well in advance of the regularly scheduled meeting of the Board of Trustees of the San Francisco Community College District. Please note that board agenda items are subject to amendment and replacement. Copies of all board agenda items and materials associated with the agenda will usually be available for public inspection and review at the Gough Street Campus (33 Gough Street, San Francisco, Ca. 94103) and also available on the District's website (http://www.ccsf.edu/vcfa) at least 72 hours in advance of the regularly scheduled Board Meeting. Materials not ready 72 hours in advance of the meeting will be made available to the public at the same time they are made available to the Board members, either at the locations listed above, or at the Board meeting, depending upon when the materials become available.
Notwithstanding the Agenda, the order of items to be considered at any meeting is subject to change at the discretion of the Board President, or the Board by a majority vote, if it is determined that a different order of business is appropriate.
PUBLIC PARTICIPATION AT BOARD MEETINGS
Members of the public will have an opportunity to speak in accordance with Government Code 54954.3 and Education Code 72121.5. Under Board Policies 1.10 and 1.11, speakers are limited to a maximum of two minutes per agenda item, and two minutes for general public comment on matters not listed on the agenda. To facilitate the completion of District business, the President, or the Board by majority vote, may limit the total length of time allotted to comments on a given agenda item and may reduce the individual speakers’ time below the two minute maximum.
Thirty minutes will be the usual maximum time allotment for public speakers on any one subject on the agenda regardless of the number of speakers at any one Board meeting. At the discretion of the President, or the Board by majority vote, this time allotment may be reduced or enlarged.
Any person desiring to address the Board must complete a “Request to Address the Board” card. Cards will be available in the Office of the Chancellor and at each Board meeting. As a matter of courtesy, the Board encourages people to notify the Chancellor’s Office in advance of the Board meeting of their intention to address the Board. Completed cards should be presented to the Board President prior to the beginning of the meeting so the President can determine if speaker cards have been submitted for each item. The request must include the person’s name and name of the organization or group represented, if any, and a statement noting the number of the agenda item or topic to be addressed.
Requests to speak to an item on the agenda will be recognized as that item is taken up by the Board. No member of the public may speak without being recognized by the Board President. The President may terminate a speaker’s privilege of address if the speaker fails to speak on the subject matter for which the privilege of the floor was granted, the remarks are unduly repetitive, general public comment concerns a matter not within the Board’s jurisdiction, or if the speaker is ruled out of order under Board Policy 1.11. The Board President will determine the order of speakers.
Employees who are members of a bargaining unit represented by an exclusive bargaining agent may address the Board, but may not attempt to negotiate terms and conditions of their employment. This policy does not prohibit any employee from addressing a collective bargaining proposal pursuant to the public notice requirements of Government Code Section 3547 and Board Policy 2610.
Comments and presentations made by members of the public to the Board do not necessarily reflect the opinion of the Board or of its individual members, nor does the Board necessarily endorse or sanction such comments or presentations. Persons who address the Board are solely responsible for the content of such comments or presentations.
Disruptive behavior at any time during a Board meeting is not
permitted. If any meeting is willfully disrupted by the actions of
one or more persons so as to render the orderly conduct of the meeting
infeasible, the Board may exercise its rights under the Brown Act to,
at its discretion: recess the meeting until the disruption subsides;
eject those creating the disturbance; or continue the meeting outside
the presence of the public. Disruptive behavior includes, but is not
limited to, speaking when not recognized by the chair; profanity; use
of threats; use of noise makers, excessive applauding, jeers,
cat-calls, “open-mike” calls, chants, and similar demonstrative
behavior; use of signs, banners and placards in a way that interferes
with others’ ability to view the proceedings; and conduct intended to
intimidate Board members or staff, such as the unauthorized approach
of one or more person to the dais.
Click on the icon for a copy of the Public Comment Notice.