General workgroup process and guidelines

Goals for ILO or GEO Area-X assessment:

  • Review existing mapping data for Area X and consider refinements/gaps/next steps.
  • Review outcomes and refine as necessary to ensure continued value and appropriateness.
  • Develop/refine rubric to simplify collation of data among multiple instructors and provide examples of assessment methods, criteria, and rubric translations for a variety of programs.
  • Develop instructions and examples to go to all instructors of Area X-assessed courses explaining how to use rubric at end of semester and reminding them that they will enter their information into end-of-semester reporting forms.
  • Review end-of-semester reports after assessment is completed and summarize, analyze, and report on results
  • Facilitate college-wide discussion of the results and suggested next steps
  • Complete a final evaluation report on the results and the process

The following general process and timeline was developed during the work Spring and Fall 2013 by the GE-Area C workgroup to ensure the participation of the entire community and the effective completion of the target goals.

  1. Area X Workgroup formed in the semester PRIOR to the actual assessment semester. Workgroup members are volunteers from Area X faculty (volunteers solicited through emails sent by the SLO Coordinator to all Area X Course/Program Coordinators and Department Chairs with Area X courses/programs). Reasonable effort is made to include representatives from all departments. 
  2. A workgroup/assessment website is maintained and regularly updated with postings of all agendas and notes throughout the semester.
  3. Results of workgroup efforts and meetings are shared with and discussed at the SLO Committee Meetings which are open to everyone.
  4. When the workgroup has completed its best effort at refining the GEOs or ILOs, the proposed new outcomes are shared with the ENTIRE CCSF community through an online survey sent by email by the SLO Coordinator to the ENTIRE college. That survey is also linked from the front page of the SLO website.
  5. After the survey closes, the Area X workgroup meets to review the comments and make any final refinements to proposed new GEOs or ILOs.
  6. In preparation for the Academic Senate Executive Council meeting, the proposed new GEOs or ILOs are submitted for review to the president of the Academic senate Executive Council for incorporation into the next meeting. A plan is described at that point for the final round of review and approval, which includes:
    1. At the first EC meeting, the chair of the workgroup appears in front of the EC to answer any questions and solicit feedback both in the time allotted on the agenda as well as through email afterward (up to Sunday night immediately following the meeting).
    2. The following week, the workgroup reconvenes to discuss the feedback received, make any final tweaks based on that feedback, and produces its final version of proposed new GEOs or ILOs.
    3. The final proposal is sent to the President of the EC, again for distribution ahead of time to all members of the EC and for inclusion on the agenda for the next meeting.
    4. At the next meeting, the chair of the workgroup again returns to submit the final proposal to a vote. Prior to a vote, the chair answers any questions that still linger and that the agenda has time to allow (but NO changes will be made to the proposal on the floor). After discussion ends, the proposal is put up for a yea/nay vote.
      1. YEA = yes we prefer the current version to the existing one
      2. NAY = no, we reject the revised version and prefer the existing one
    5. If yea, wins, the proposal next goes on to the Bipartite meeting for a similar review and discussion and approval
    6. If nay wins, the GEOs or ILOs remain as is, and will come back for review 4 years later.

NOTE that a similar process was followed in January and February 2013 when finalizing the current version of the ILOs and again in September 2013 for the refinement of GE-Area C outcomes.