Creating New Clubs
Being involved in a campus club is a great way to develop leadership skills, meet new people and give back to the CCSF campus community, and for that reason it is also a big commitment. Before you begin the recognition process, make sure you understand all of the club responsibilities. There are guidelines below to help you figure out some of the more complicated processes, like how to buy food for a club event or holding a fundraiser. Be aware that to start a club you will need 12 currently enrolled student members and one faculty member to act as your advisor.
New clubs must complete all steps of the recognition process. Below you will find an outline of the recognition process as well as some advice on how to get started.
The Recognition Process
All recognition steps must be completed by the appropriate deadlines in order for your club to become fully recognized by the Associated Students Council and to receive your base allocation money for club activities. There are four steps below to follow and links at the bottom of this webpage for some of the documents referenced.
- Hard Copy Club Packet (available in the ICC office SU213) must be submitted to the ICC Office by the specified deadline
- Signature Card (For our office to verify that the club treasurer and advisor are the only ones signing the club paperwork throughout the semester)
- Cash Advance Form (To be signed once each semester by the club treasurer and advisor)
- Club Advisor Contract (To be read and signed by the club advisor only)
- E-Packet (below) must be filled out online by the specified deadline
- Club name
- Club mission statement (What is your goal as a club? What is the purpose of your club?)
- Club meeting date/time/location (This can be TBA if you have not figured out where and when your meetings will be held)
- Club contact info (Joint email account that all club officers have access to)
- Anticipated events (Club must hold at least 2 events each semester)
- Anticipated service hours (Club must fulfill a certain number of service hours in order to maintain recognition – examples include, volunteering at one of the 10 Associated Students resource centers, having a campus wide event where all students are invited, volunteering with one of the ICC events)
- Advisors and club officers contact info (Advisor, president, treasurer and ICC representative)
- List of 12 student members (Must include full name, student ID number, and an email address)
- Club Training (must be done in person for all new club officers) Club President, Treasurer, and ICC Representative must complete a training with the VP of ICC. Training dates can be found on the ICC home page. Club Advisor MUST complete the Club Advisor Orientation PowerPoint (below) and notify the Dean of Student Activities and cc the VP of ICC upon completion.
Reference the A.S. and District Financial Guidelines Overview for any questions regarding club finances, additional allocations, spending club money, and receiving reimbursements (below).
- Official Club Recognition A club representative must be present at an ASC meeting for official club recognition. You will state your club name and mission statement in front of the council so that they may recognize your club. Meetings are held Wednesdays at 2pm in the Student Union Conference Room 208.
Since you are starting a new club, we may need to create a new fund account number (basically a bank account number for us to deposit your base allocation money into). Because you do not have a fund number, even if you are recognized by the council, it DOES NOT mean you have money in your club account to spend immediately. Please see the Management Assistant of the Student Activities Office in SU 207 so that you can check to see if this applies to your club. If this is the case, you cannot spend money on a club activity until your account is created.
Ideas to get you started
Start posting flyers (Posting Guidelines) around campus to get the word out that you’re starting a new club. If you want to get some advice from other clubs, make sure to have your ICC representative make connections with other clubs at the ICC general assembly meetings every Monday at 1pm. Hold a campus wide event that is open to all students, and more people will hear about your club. Take part in Unity Day to network with other clubs and recruit more student members!