Students

Frequently Asked Questions

Index

Admissions

Q1. How do I apply for Credit Admissions if I am a:

 

Q2. How do I check my application status?

A. When you submit your application online, you will receive a confirmation from the application service.  Shortly afterwards, you will also receive an email from the college explaining what are the next steps in the admissions process.

 

Q3. How do I obtain a paper credit admissions application?

A. Although the standard method to submit your admissions application is online; we understand there are situations which makes this impossible.  You can call (415) 239 - 3285 or send an e-mail to admit@ccsf.edu with subject "Information Request".

 

Q4. What is my enrollment status?

A. Your enrollment status is based on the number of units you are enrolled in.  Please refer below to see what constitutes full time, three quarter time, half time and part time.

  • Full Time - 12.0 or more units
  • 3/4 Time - 9.0 - 11.0 units
  • Half Time - 6.0 - 8.0 units
  • Part Time - Less than 6 units

 

 

Corrections

Q1. If I have received an "incomplete", when will it be removed and a final grade assigned?


A. The Incomplete will be removed based on a mutually agreed upon date between the student and instructor, otherwise, if work is not completed, a predetermined final grade will be assigned one day before final exams in the following semester of attendance.


Q2. What is Academic Renewal/Exclusion, and how do i apply for it?


A. A student may petition to have grades of "D" or "F" (for courses taken at CCSF only) excluded from their grade point average calculation when certain
conditions are met, including but not limited to the following.


      A student must have completed a minimum of 24 degree applicable semester units with a GPA of 2.0 or 12 degree applicable semester units with a GPA of 3.0
      
      One or more years must have elapsed since the grades of "D" or "F" to be excluded were recorded on the student’s academic record.


The petition of Academic Renewal/Exclusion is available at Admissions and Records E-107.


For further details on conditions and limitations, please see the Academic Renewal/Exclusion section of the Academic Policies and Procedures in the CCSF catalog and/or consult an academic counselor.

Graduation

Q1. Do I need to see a counselor if I want to file a petition for graduation?


A. Yes, students needs to see a counselor before submitting a graduation petition.


Q2. Can you tell me what the graduation requirements are and what my catalog right is?


A. Since every student's situation is different, you are strongly urged to see a counselor prior to petitioning for graduation.


Q3. What documents do I need to bring if I want to get my international transcripts evaluated?


A. Student can pick up a handout from the A&R counter regarding requesting for evaluation of international transcript.
Details of required documentations and instructions are clearly explained in the handouts.


Q4. How can I get a duplicate diploma?


A. Students need to complete a “Request for Duplicate Diploma" form and mail back to A&R with payment (check or money order only).
The cost is US $10.


Q5. How can I get an IGETC certificate?


A. Students should start the IGETC process by seeing a counselor at the Transfer Center. Counselor approves/signs all IGETC paperwork which will be brought to A&R
by student. A&R certifies and mail out the IGETC cert.


Q6. If my graduation petition was denied, who should i talk  to?


A. Student should bring the denied petition to a counselor. Counselors will explain why it was denied and will advise on what needs to be addressed.

Residency

Q. How is California residency determined?


A. A student must live in the state of California for one year and one day before the residence determination date of the semester they plan to attend.
The residence determination date is always one year and one day before the first day of instruction. During the year preceding the start of the semester, a student must also be
in an immigration status that allows them to establish California residence.

Per California state law, conduct considered inconsistent with either establishing or maintaining California residence includes:


1.Maintaining voter registration and voting in another state.
2.Being a petitioner for divorce or lawsuit as a resident in another state.
3.Attending an out-of-state institution as a resident of that state.
4.Declaring non-residence for California income tax purposes.


Please note, even if you are currently a resident of California, engaging in any of the activities above may cause you to lose your California residency.

 

Q. What should I do of I think that I have been classified as a non-resident student in error?


A. Please review the guidelines for California residency. If you think you meet the requirements, you may submit documentation verifying your California residence.
The type of documentation necessary to prove your California residence will depend on the reason you were classified as a non-resident student.


Some examples of documentation a student may submit to verify physical presence in California for a year are: a residential lease signed in California: a utility
statement; a California ID or driver's license; CA DMV auto registration or earnings statements for employment in California. All documents must have the student's
name and California address on them and must cover the residence determination date of the semester the student is applying for.


Students who want to verify they have lived in California for a year, in an immigration status that allows them to establish California residence, may submit documentation from USCIS
Indicating their immigration status. The documentation must verify the student has had an immigration status that allows them to establish California residence for a year before the residence
determination date of the semester they plan to attend.
(See immigration guidelines below)

Please note, some students may still need to submit additional documentation to verify they have established California residence.

Documentation may be submitted in one of four ways: by mail to the address below; by fax at (415)239-3923; by mail to clipsey@ccsf.edu; or in person at the
Admissions in Conlan Hall Rm. E-107 of the Ocean Campus. Please be sure your student ID number is on all documentation you submit.

City College of San Francisco
Attn:  Residency Dept
50 Phelan Ave, Conlan Hall E107
San Francisco, CA 94112

 


Q. What types of immigration status allow a student to establish California residence?


A. Students who have the following immigration status may establish California residence as long as they have held this status for a year before the residence
determination date of the semester they plan to attend.( They must also have lived in California for a year before the residence determination date)
3,E-1/E-2,G-1/G-2/G-3/G-4/G-5,H-1B/H-1C/H-4,K-1/K2/K-3/K-4,L-1/L-2,O-1/O-3 and R-1/R-2,T-1,U

 


Q. Which visa types do not allow a student to establish California Residence?


A. Aliens holding the following visas: B-1/B-2,C-1/C-2/C-3/C-4,D-1/D-2,F-1/F-2/F-3,H-2A/H-2B/H-3,J-1/J-2,M-1/M-2/M-3,0-2,P-1/P-2/P-3/P-4,Q-1/Q-2/Q-3,S-5/S-6,TN,TD,TWOV, and WT

 

Q. I had an immigration status that did not allow me to establish California residency when i arrived in the United States. I have now applied to change my immigration
status to one that will allow me to establish California residence. Will i now be charged the California resident rate?


A. The one year necessary to establish California residence will begin from the date CCSf can verify a student was either granted or began pending receipt of an immigration status that allows them
to establish California residence. The one year requirement must be met by the residence determination date of the semester the student plans to attend.
(one year and one day before the first day of instruction)

 

Q. Can a student's residency be based on their parents residency?


A.Yes, a student, who would not otherwise be considered a resident of California , may derive their California residence from their parent,if the parent is a resident of California and claimed the student
as a dependent for tax purposes in the year prior to the student's attendance.

 

Q. What is AB540?


A. AB540 is a state law which exempts certain non-resident students from paying non-resident tuition. To qualify for the exemption, a student must have attended
a minimum of three years of high school in California. The student must also have graduated from high school in California or received a High School Equivalency Certificate in California, a GED in California
Or California Certificate of Proficiency.

 

Q. If I am a U.S. citizen, does AB540 apply to me?


A. Yes, it does. U.S. citizens, who have lost their California residence while living outside of California, may have their non-resident tuition waived if they meet
the requirements for AB540.\

 

Q. When can i apply for AB540?


A. A student may apply for AB540 at any time. To apply, a student must complete a California non-resident Tuition Exemption Request. The forms are also available
in the Admissions Offices of all the CCSF campuses and the Latino Services Network in Cloud Hall, Rm 364.

 

Q. Does AB540 make me eligible for financial aid and or / EOPS?


A. No, it does not. However, you should contact both the Financial Aid Office and EOPS to get more information regarding their programs. The Financial Aid Office is
located in Cloud Hall Rm. 324 and their phone number is (415)239-3577. The EOPS Office is located behind Smith Hall and their phone number is (415)239-3615.


Student may also want to contact both Latino Services Network and the Scholarships and Grants Office to see if they are eligible for scholarships. Latino Services can be reached at (415)452-5335
and the Scholarship Office can be reached at (415)239-3615.

 

Q. Do i meet the residency requirements if I qualify for AB540?


A. No. A student who qualifies for AB540 will pay the same rate as a resident of California but they will not be considered a California resident.

 

 

 

Transcript Evaluation

Q. WHY DO I HAVE TO BE ENROLLED IN COURSES BEFORE YOU WILL EVALUATE MY TRANSCRIPT(S)?


A. Because an evaluation in the A&R office is completed for preliminary graduation purposes only (not for initial education plans),
and because the process of an evaluation is lengthy process, an evaluation request is never accepted prior to your recommended counseling appointment.


Q. HOW CAN I "ADD" MY FIRST CLASS IF I DONT KNOW WHAT CCSF WILL ACCEPT FROM MY OTHER SCHOOLS?


A. Your academic counselor will assist you in determining your initial educational plan based on completed coursework from other schools along your
intended educational goal at CCSF.CCSF accepts lower division ,degree applicable outside coursework from schools that are accredited by a CCSF recognized accrediting body.
CCSF also accepts upper division coursework (based on the same accrediting criteria), with the appropriate department approval, for area requirements. Upper division
coursework may also fufill elective unit requirements if appropriate.


Q. WHY WONT CCSF USE MY GENERAL EDUCATION COURSES THAT I COMPLETED AT ANOTHER SCHOOL, FOR IT'S GENERAL EDUCATION GRADUATION REQUIERMENT WHEN IT DID MEET THE GRADUATION
REQUIERMENT AT MY OTHER SCHOOL?


A. Each institution defines which of their own coursework will satisfy their general education requirements. What this means is that in order for an outside course to meet
a specific CCSF area requirement, it must be evaluated for equivalent course content.



Q. WHY DO I NEED TO PROVIDE OFFICIAL TRASCIPTS TO YOUR DEPARTMENT FOR MY ENGLISH GE REQUIERMENT IF MATRICULATION HAS ALREADY WAIVED ENGLISH FOR ME?


A. CCSF, along with the state of California, require that all determined degree requirements must be based on official supporting documents(I.E. Transcripts)


Q. WHY IS IT NECESSARY FOR ME TO SUBMIT ALL OF MY "OUTSIDE" TRANSCRIPTS TO CCSF WHEN I REQUEST AN EVALUATION?


A. Transcript evaluation is a complicated and lengthy process that requires us to compare all coursework completed. Therefore, it is necessary that all transcripts
are submitted at the time of your evaluation request. Coursework from one institution that is on a transcript from another institution cannot be evaluated.
A separate official transcript must be submitted for each school.

High School Concurrent Enrollment Program

1. What is the Concurrent High School Enrollment Program?

Students currently attending high school, who meet the CCSF requirements, may sign up for City College courses and attend both institutions within the same semester.


02. What are the requirements to participate in the Concurrent Enrollment High School Program?   

  • Have already completed 120 high school credits
  • Have a minimum 2.0 CGPA


03. Can I enroll in more than one class?

  • Concurrently enrolled high school students are permitted to enroll in a maximum of three (3) semester units per semester, (unless the selected class has a higher unit value) if they have completed 120 high school credits with a cumulative GPA of 2.0.
  • Concurrently enrolled high school students are permitted to enroll in a maximum of six (6) semester units per semester, (unless the selected class has a higher unit value) if they have completed 204 high school credits with a cumulative GPA of 2.0.


04. Will I get high school credit for the classes I take at City College?

When enrolled at City College, you will receive college credit.  Your high school will determine whether or not to give you high school credit for taking a college credit course.  City College does not make any decisions for high schools.  Please check with your high school counselor.


05. Does City College have any programs that offer high school credit?

If you want high school credit, you can enroll in the high school program within theTransitional Studies Department (415) 920-6042.

         Transitional Studies Department:

        Jane Sneed, Department Chairperson of Transitional Studies

        Office – Mission Campus, (415) 920-6042, E-mail: jsneed@ccsf.edu   

 

We recommend that potential high school students begin with counseling  services at these locations:

·          Adult Learning and Tutorial Center (TLTC) - 31 Gough Street, (415) 241-2300

·          John Adams Campus - 1860 Hayes St., (415) 561-1013

·          Mission Campus - 1125 Valencia St., (415) 920-6043

·          Southeast Campus - 1800 Oakdale St., (415) 550-4372

 

            College for Teens: Available only during Summer Semesters

            Downtown – 88 4th St., (415) 267-6594 ccsfteen@ccsf.edu

 


06. How much does it cost to enroll in the Concurrent High School Enrollment Program?

Enrollment is free for California residents; however,$187.00 per semester unit, fee subject to change. Tuition fees do apply for non-residents of California. High school students are not eligible for AB-540 and Financial Aid. Students will need to pay for books, supplies, etc.


07. What is the process for enrolling in the Concurrent High School Enrollment Program?

 

1.     Apply to City College of San Francisco, visit http://www.ccsf.edu/NEW/en/student-services/admissions-and-registration/admissions/credit-admission.html

2.     Complete Parent/Guardian Consent, Principal/Designee Recommendation and make and save copies of both forms.  Request two official transcripts from your high school district. 

3.     Submit  copy of the following documents to the Office of Admissions & Records:  

a)     A copy of your e-mail from CCSF which offers your student identification number.

b)     One official transcript.

c)      Parent/Guardian Consent.

d)     Principal /Designee Recommendation forms to CCSF Office of Admissions & Records.

Important Notice:   Please indicate a first, second, third or fourth choice for course selection on the Principal/Designee Recommendation forms.

You will receive a Concurrently Enrolled High School Student (orange)  Matriculation Component card and a High School Student Orientation Handbook.

Concurrently Enrolled High School Students intending to enroll in English, English as a Second Language, Math, Chemistry or any course with prerequisites must take the both CCSF English and math Placement Tests or obtain CCSF English/English as Second Language (ESL) and/or Math Placement Testing Waivers.  For the Placement Testing Schedule, visit:  http://www.ccsf.edu/NEW/en/future-students/future-credit-students/take_a_placementtest.html. You must bring a photo identification card to any placement test. Alternatively, contact the Office of Matriculation, Conlan Hall, Room 204, (415) 239-3751 to obtain an English and/or Math Placement Testing Waivers.

4.   Read your High School Student Orientation Handbook and complete quiz on last page. CCSF New Student Counselors are located Conlan Hall, Room 205. If you would like to see a counselor, you must bring Concurrently Enrolled High School Student Matriculation Component Card, CCSF Student Identification Number, CCSF Placement Test Results or CCSF Placement Testing Waivers, one official transcript, your copies of Parent/Guardian consent and Principal/Designee recommendation form and a photo identification card and handbook quiz.

5.   Submit your completed (orange) Matriculation Component Card.  If the CCSF counselor or your high school Principal/Designee adjusts your Principal recommendation form, you must resubmit this form to the Office of Admissions and Records.

 

08. What is the deadline to apply?

Please visit http://www.ccsf.edu/NEW/en/student-services/admissions-and-registration/admissions/credit-admission/high-school-students.html  for deadline dates.

CCSF Semester

Concurrent Enrollment Application & Enrollment Deadline

 

Classes Begin

 

Fall 2013

August 1, 2013

August 14, 2013

Spring 2014

TBA

January 10, 2014

Summer 2014

TBA

TBA


09. Where do I get the HS orientation booklet?

The High School Student Orientation Handbook is available in the Office of Admissions & Records, Conlan 107


10.  What is the procedure for Concurrently Enrolled High School Students, who interested in attending more than one- semester?


For each subsequent semester of enrollment, you must submit a new Parent/Guardian Consent and Principal/Designee     Recommendation forms to the Office of Admissions & Records, Conlan 107 by the published deadline date. http://www.ccsf.edu/NEW/en/student-services/admissions-and-registration/admissions/credit-admission/hs-ce.html


11. Can I add a class?

You can add a class during the add/drop period only if you have completed the enrollment steps (see Question #7).  All adds are at the discretion of the instructor and can only be processed if your principal/designee has recommended the same course. If you are accepted into a course that is not on your principal/designee form you must obtain and complete a new form and submit it with your add form.


12.   I tried to apply or register on-line and it would not allow me.  What is the problem?

        High school students fifteen (15) years of age may submit their Application for Admission on-line.  If the CCCapply system will not allow you to set-up or enter your account, please call their helpline at 1 (800) 468-6927.

         Registration of courses will be processed by the college based on courses listed on the Principal/Designee Recommendation form and the availability of the course.

      
13.   Are Concurrently Enrolled High School Students allowed to take physical education (PE) classes?

No, City College of San Francisco does not permit Concurrently Enrolled High School Students to enroll in physical education courses. (Title 5 Regulation, Section 55002). See Admissions and Enrollment Policies for Special Part-time Students.


14. I am graduating from high school and am a concurrently enrolled student at CCSF, do I need to reapply?

Yes, you will need to apply. If you are 18 years old and no longer a concurrently enrolled high school student or have graduated from high school you must submit an Application for Admission as a regular college student.  Please visit www.ccsf.edu/New-Students for further information.

15. I have additional questions, is there a number I can call?

You may contact the Office of Admissions and Records call (415) 239-3286 or e-mail   hsenroll@ccsf.edu