Office of Student Affairs & Wellness
Office of Student Affairs & Wellness
FAQ by District Employees: Student Conduct & Discipline
- Question: Who can submit a Notice of Code of Student Conduct (COSC) violation report?
- Response: Any current District employee may submit a Notice of COSC report. Faculty and Classified employees are encouraged to share the report with their immediate supervisors.
- Question: For what reason(s) should a report be submitted?
- Response: Violations of the COSC should be reported to the Dean of Students within three (3) days of the alledged incident.
- Question: Where is the Notice of COSC found?
- Response: At the Office of Student Affairs & Wellness (Conlan Hall, Room 106) and Student Conduct and Discipline. District Employees are also encouraged to submit a Notice of Code of Student Conduct Violation report.
- Question: When will the studenr be notified?
- Response: Generally, students are notified by the Office of Student Affairs & Wellness within three (3) days of receiving a report. However, District employees are encouraged to inform students that a report has been submitted to the Dean of Students and that they should expect to be notified by the Office of Student Affairs & Wellness to schedule a meeting with the Dean.
- Question: What are the steps in addressing and resolving a COSC violation?
Response: The steps are Documentation (document the incident
in detail); Notification (provide the student with a copy of the
report); 3) Conference/Follow-up (advise the student to schedule a
Conference with the Dean of Students). Keep a copy of the report
for your records.
- Question: When documenting a COSC violation, what information should I include in my report?
- Response: Facts and details (who, what, when, where, with whom) about the alledged violation.
Question: What should I exlcude from my report?
- Response: Stereotypes, generalaizations, labels, opinions, diagnoses.
- Question: What if I can't give a copy of the report to the student directly?
- Response: Send the alledged violator/student a copy of the COSC report via email. The Office of Student Affairs & Wellness will also send the student a notice informing the alledged violator/student of a report and advising him/her to schedule an appointment with the Dean of Students within three (3) business days.
- Question: Do I have to attend the scheduled disciplinary conference with the alledged violator/student?
Response: For most disciplinary conferences, your presence is
not requested or required, and you will not be called upon as a
witness. However, to gather more information abou the alledged
incident, the Dean of Students may inquire with you about the report
you submit. In addition, in cases of recommended suspension or
explusion, your presence at an appeal hearing may be required.
Question: How long does it take to resolve the COSC matter?
How do I learn about the status of the COSC matter?
- Response: Most COSC violation report are resolved within seven (7) to ten (10) business days but may take up to 20 business days. You may contact the Office of Student Affairs & Wellness via telephone or emails to inquire about the status of a COSC matter.
- Question: What if I need a student to be removed from my classroom (faculty) or from an area (classified employees/supervisor/administrators)?
- Response: Faculty may temporarily remove a student from a classroom for up to two (2) instructional class meetings/days. Classified staff members, with approval from the immediate site supervisor, and administrators may temporarily remove a student from an area for up to two (2) days. In some instances, a student may be removed or placed on interim suspension for up to ten (10) days by the Dean of Students. A decision regarding the permanent removal of a student (if necessary) from a classroom or area will be made by the Dean of Students.
- Question: Generally, for what reason(s) should a student be temporarily removed from a class or area?
Response: Trespassing; Non-Compliance/Failure to Leave,
Health Reasons; Physical Safety Reasons; General Classroom/Area
- Question: What if a student refuses to leave my classroom/area after being warned?
- Response: If you need assistance with removing a student, notify Campus Police at (415) 239-3200. When requesting assistance, please provide Campus Police with the following information: the name of person calling; location of incident; name of distruptive/non-compliant person; nature of the disruption.
- Question: Do I still need to submit a Code of Student Conduct violation Report?
- Response: Yes, you still must submit a report, even if the student left the classroom/area willingly or if Campus Police facilitated the removal.
- Question: What if I have questions about completing a Notice of COSC report?
Response: Contact or visit the Office of Student Affairs
& Wellness; staff members will be happy to assist you.