Curriculum Approvals

CurricUNET META has predefined workflows dependent on the type of proposal that has been launched into the workflow. (*A “proposal” in CurricUNET is any assessment report, program review, course outline, or program description and their associated reports.*) What follows are the detailed workflows for each course, addenda, or program type after the originator launches a proposal. Usually each approver can request changes of the originator and must approve before the proposal goes to the next step.
 

Course Outlines, Majors, Certificates, and Honors Addenda

All MODIFY program and course proposals (including honors addenda) go through this workflow:

  1. Originator: Submits proposal
  2. Department Chair: Approved, Request change, or Withdrawn by department
  3. Dean: Approved or Request change
  4. Technical Review: 
    At this stage, your proposal will be reviewed by the following individuals. To speed up the process, submit proposals in the best shape possible. Be sure all TRACE checklist items are met before you reach this step. (Listed on main CC website.)
    • CC Chair Technical Review Assignment: Assigned for technical review, Disapproved (back to step 2)
    • Technical Reviewer: Approved, Request change
    • Prerequisite Reviewer: Approved, Request change, or Not applicable
    • Articulation Officer: Approved, Requests change, or Not applicable
    • NOTE: Even when a proposal passes through technical review it might still require future edits as identified in future steps (by Chair, Preagenda Review, or Full Curriculum Committee Review).
  5. Department Chair: Approved, Request change, or Withdrawn by department
  6. Preagenda Review:
    The preagenda group (Curriculum Committee Chair, Articulation Officer, Requisite Coordinator, SLO Coordinator, AVC of Curriculum) reviews all proposals and classifies as informational or full-committee review based on scope of change, type of proposal, and potential need for more revision.
    Curriculum Committe Chair: Assigned as informational item, Assigned for full commitee review, or Disapproved (back to step 2).
  7. Informational Items level: holding bin for agenda creation and official committee assent
    Curriculum Committee Chair: Approved (skips next three levels)
  8. Committee Review level: holding bin for agenda creation and reviewed by entire curriculum committee for final decision
    Curriculum Committee Chair: Approved (skips next two steps), Approved with Stipulations, Tabled by committee, Withdrawn by department
  9. Stipulation correction level: 
    Curriculum Commitee Chair: Request change (stipulation notes recorded), Approve, Expiration (back to step 2)
  10. BOT/CCCCO Processing: Approved (once gets official approval from Board of Trustees (BOT) and California Community College Chancellor's Office (CCCCO) as needed).
  11. Catalog Processing: Implemented (officially active after completing tasks below).
    1. Entry into Banner
    2. Entry into Catalog

Additional post-processing: Articulation Assistant for processing: Entry into State Chancellor's system.

All NEW program and course proposals (including honors addenda)  go through the same workflow as above (with no informational level option).

All DEACTIVATE program and course proposals (including honors and distance education addenda)  go through an abbreviated version of the above (skipping tech review, and with no stipulations).
 

Distance Education Addenda

All DEACTIVATE distance education addenda go through an abbreviated version of the above workflow for courses (skipping tech review, and with no stipulations).

All NEW and MODIFY Distance Education Addenda go through this workflow:

  1. Originator: Submits proposal
  2. Department Chair: Approved, Request change, or Withdrawn by department
  3. DLC Tehnical Review Assignment: Assigned for technical review, Disapproved (back to step 2)
  4. DEA Technical Review: 
    At this stage, your proposal will be reviewed by the technical reviewer (Approved, Request change). Be sure all TRACE checklist items are met before getting to this step. (Listed on main CC website.)
    • NOTE: Even when a proposal passes through technical review it might still require future edits as identified in future steps (by Chair, Dean, Distance Learning Coordinator, or Committee Review).
  5. DLC Post tech Review 
    Distance Learning Coordinator: Approved, Request change
  6. Department Chair: Approved, Request change, or Withdrawn by department
  7. Dean: Approved or Request change
  8. DEA Committee Approval: holding bin for agenda creation and reviewed by DEA subcommittee of the curriculum committee for final decision
    Distance Learning Coordinator: Approved (skips next two steps), Approved with Stipulations, Tabled by committee, Withdrawn by department
  9. Stipulation correction level: 
    Distance Learning Coordinator: Request change (stipulation notes recorded), Approve, Expiration (back to step 2)
  10. Associate Vice Chancellor of Curriculum: Approved (once gets official approval from Vice Chancellor of Academic Affairs and Board of Trustees as needed).
  11. Catalog Editor for processing: Implemented (officially active after completing tasks below).
    1. Entry into Banner
    2. Entry into Catalog
    3. Entry into State Chancellor's system.

 

Next steps