Curriculum

Under development (pending final software implementation)

  

Purpose

Use the CURRICULUM module of CurricUNET to create, modify, delete, or review course outlines of record and official program descriptions -- all of which must be approved by the Curriculum Committee.

Courses

  • Credit, degree applicable
  • Credit, non-degree applicable
  • Noncredit
  • Distance Education Addenda
  • Honors Addenda

Programs

  • Majors
  • Certificates
 

Sign-In

Access CurricUNET through MyCCSF or directly though this URL: ccsf.curricunet.com.

As the sign-in screen shows, your log-in is the same as for your Microsoft Office 365 email:

  • Username: jdoe@ccsf.edu
  • Password: your mail password
    To reset your mail password or if you don't remember it, please contact the IT Help Desk.
CurricUNET login screen


After you login you will be presented with a screen for "My Courses", the courses for which you are originator and that currently are in draft stage. Note: if you have no draft proposals, then "No results" will appear on this screen.
 

CurricUNET header -- start screen

  

Viewing Courses and Programs

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To access existing courses and programs, click on the Curriculum tab on the top menu bar. From the drop-down list, choose Programs or Courses, depending upon which you want to see. You can switch between Courses and Programs by clicking again on the Curriculum button.

Drop-down menu

 

The default view for Courses is to show you ONLY the courses to which you have access as an originator or approver. Note the radio button on the top left of the screen indicates "My Courses." The default view for Programsis to show you ONLY the programs to which you have access as an originator or approver. 

Courses


From this screen you can also switch to a “My Institution” view to access official records of all of the courses for your college. 

CurricUNET header

Use the drop-down menus to filter the search results by:

  • Status:
    • "Historical" status indicates a previous version of a course or program.  Historical indicates that either:
      • a modification has occurred, making the previously active version Historical, in which case there will be a single Active version of the proposal in the system and 1 or more Historical versions (depending on how many times the proposal has been modified since being imported into CurricUNET)
      • a deactivation has been completed, marking the previous proposal as Historical and the final approved version of the proposal also as Historical.  In this situation, there will be no Active versions of the proposal, just Historical.
    • "Deleted" status indicates that the proposal was removed prior to being submitted into the Approval Process
    • "Active" status means that the proposal has been fully approved and is now considered the source of record for that particular proposal.
    • "Approved" status means that the proposal has been fully approved, however, it is not the "Active" version of the proposal until a future date.
  • Subject (for courses only) -- Example: Geology (GEOL) or Accounting (ACCT)
  • Title or Course # -- Example: Oceanography (for a program) or 10 (for the course Geology 10).

View Reports

Existing reports:

  • Program Description (Program Report)
  • Course Outline of Record
  • Impacts (courses and programs for which a particular course is a requisite or component)
  • SLO Mapping (shows SLOs, assessment methods, and mapping upwards to programs, GEOs, and/or ILOS)

To view a specific report, first locate the appropriate course or program in the Curriculum list (see search iinstructions above). Then access reports through one of these two methods:

  • Find report icon/link in right-hand column, for a given course/program. Click on that tab and choose the appropriate report from drop-down list.
View Reports

  

View Reports

  

  • OR open the course/program of your choice in its own window. Click on the report button of your choice the top of the page.
Course Page Header

View Program or Course Proposal

View Course or Program Proposal will show you a complete listing of all information entered when the original proposal was submitted (or when the course or program was first entered into CurricUNET). This information includes items that are not part of the official course outline of record, such as SLO mapping, course codes, and documentation of content overlap and prerequisite approvals. Unless you are the originator of a draft course (currently in draft stage or under review), you will not be able to edit this proposal, but you will be able to see all these entered data.

Note: in CurricUNET, every record in the system is a proposal, regardless of whether it is Active, Draft, In Review, etc.

  

Creating Proposals

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CurricUNET header

In CurricUNET Meta, when you want to create a proposal you click on the Create Proposal button in the upper right of the screen. From this area you will be able to create all proposal types (New Course, New Program, Modify Course, Modify Program, or Delete Course, Delete Program).

NOTE: If you choose to create a new proposal, the Department/Chair/Deans/Supervisors associated with any proposals you submit will be automatically configured based on your log-in ID and its associated department, program, or office. 

Once the Create Proposal button is clicked, you will be directed to the following Create Proposal screen.

New Proposal

Use the drop-down menu to select the type of proposal you want to create. 

 

Creating New Courses and Course Addenda

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If you choose any New Course or Addenda proposal from the drop down and click the Next Step button, you will then be able to enter a few pieces of information required to generate your draft proposal: subject, course number, course title, and catalog description. Note: you can modify these later from within the main proposal screen. But you have to provide something here to start the process.

New Course Proposal Page 2

 

SPECIAL NOTES:

  • Distance Education and Honors Addenda:
    • Subject: enter the same subjec as the original course.
    • Number: enter the same number as the original course with the following prefixes:
      • Distance Ed Addenda: "-DE1" or "-DE2" or "DE-3" depending on how many other distance education addenda already exist. For example: GEOL 10L is the main course. GEOL 10L-DE1 is the first instance of a distance education addenda for that course. GEOL 10L-DE2 is the second.
      • Honors Addenda: "-H". For example: GEOL 10L is the main course. GEOL 10L-H is the honors addenda for that course.
    • Title and Catalog Description: don't worry what you enter for course title and catalog description, because those entries will be overwritten by the title and description for the main course. Just enter anything similar.
Once you have completed the questions, click the Next Step button to review your entry one more time before generating a draft proposal.
 
New Course Proposal Page 2

 

If your entries are accurate then click the Create Proposal button to generate an official draft proposal. Please keep in mind that you will be able to continue to make changes on future screens. See Navigating the Course Proposal Interface section for next steps.

 

Modify Course or Addenda

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If you choose any Modify Course or Addenda proposal from the drop down and click the Next Step button, you will then need to choose the exact subject and course or addenda title that you want to modify.

The menu on the right shows the Top 50 Active Courses, and you will need to locate your course in that list and choose it. First step: filter the list by entering the subject and/or course title into the fields on the right (subject and title) and clicking the Search Courses button.

Modify Course Proposal Page 2

 

Once you find the course you want to modify, choose it from the menu and click Next Step to review your entry one more time before generating a draft proposal.

Modify Course Proposal Page 3

 

If your entries are accurate then click the Create Proposal button to generate an official draft proposal, which you can edit as needed. See Navigating the Course Proposal Interface section for next steps.

  

Deactivate Course or Addenda

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If you choose the Deactive Course proposal from the drop down and click the Next Step button, you will then need to choose the exact subject and course or addenda title that you want to delete.

The menu on the right shows the Top 50 Active Courses, and you will need to locate your course in that list and choose it. First step: filter the list by entering the subject and/or course title into the fields on the left and clicking the Search Courses button.

Deactivate Course

 

Once you find the course you want to deactivate, choose it from the menu and click Next Step to review your entry one more time before launching a deactivation proposal.

Deactive Course Proposal B

 

If your entries are accurate then click the Create Proposal button to officially request a course deactivation. Your proposal will immediately enter the approval workflow. For more information, review approvals and workflow.

 

Navigating the Course Proposal Interface

The course proposal interface will vary slightly based on the type of course or addenda you are creating. 

Be sure to complete ALL entries carefully and thoughtfully, using the Curriculum Handbook as a guide where you have questions.

The tabs along the left side allow for access to each of the necessary entry fields, grouped by topic. Click on each tab to access each different area.

Some required elements of the course are identified with “*” and color cues. Notification squares appear on tabs indicating how many of these required fields have been completed. However, use these only as one way to help you keep track of entries you've missed. ALL FIELDS require some kind of entry, and the CurricUNET META system does not have a way to indicate a field is required if you are allowed to enter many instances, such as SLOs and prerequisites. So remember that everything is required, and before launching your proposal, be sure you have carefully vetted it against all the Curriiculum Committee standards, in particular their TRACE checklist, or your proposal will be rejected.

 

Creating, Modifying, and Deleting Programs

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To submit a course proposal, click on the Proposal button on the top right of the screen. You will have your choice of the following proposals:

New Program Proposal

Modify Program

Deactivate Program

If you choose the Deactive Program proposal from the drop down and click the Next Step button, you will then need to choose the exact program title that you want to delete.

The menu on the right shows the Top 50 Active Program, and you will need to locate your program in that list and choose it. First step: filter the list by entering the School, Department, and/or Program Title into the fields on the left and clicking the Search Programs button.

Deactivate Program A

 

Once you find the program you want to deactivate, choose it from the menu and click Next Step to review your entry one more time before launching a deactivation proposal.

Deactivate Program B

 

If your entries are accurate then click the Create Proposal button to officially request a program deactivation. Your proposal will immediately enter the approval workflow. For more information, review approvals and workflow.

 

Navigating the Program Proposal Interface

The program proposal interface is the same regardless of what kind of program you are navigating.

Be sure to complete ALL entries carefully and thoughtfully, using the Curriculum Handbook as a guide where you have questions.

The tabs along the left side allow for access to each of the necessary entry fields, grouped by topic. Click on each tab to access each different area.

Some required elements of this proposal interface are identified with “*” and color cues. Notification squares appear on tabs indicating how many of these required fields have been completed. However, use these only as one way to help you keep track of entries you've missed. ALL FIELDS require some kind of entry, and the CurricUNET META system does not have a way to indicate a field is required if you are allowed to enter many instances, such as SLOs and prerequisites. So remember that everything is required, and before launching your proposal, be sure you have carefully vetted it against all the Curriiculum Committee standards, in particular their TRACE checklist, or your proposal will be rejected.

 

Approvals and Workflow

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Once you have completed all required and relevant fields in your curriculum proposal, including all required CONSULTATIONS -- having and documenting conversations with chairs of departments where there might be CONTENT OVERLAP or REQUISITE REVIEW, and you are ready to submit your proposal for review, click LAUNCH at the top right hand margin of your proposal.  Be sure you've reviewed carefully your proposal and compared it with the guidelines and requirements as indicated in the appropriate sections of the Curriculum Handbook, or your submission will be immediately sent back to you for changes.

Approval levels and steps:

  1. Originator: Submits proposal
  2. Department Chair: Approves, Disapproves, or Requests Changes
  3. Curriculum Chair: Receives proposal and assigns it for Technical Review
  4. Technical Review: Approves, Request changes Prerequisite Reviewer: Approves, Requests Changes, or Not applicable (no requisites)
    SLO Coordinator: Approves, Requests Changes, or Not applicable (no requisites)
    Articulation Officer: Reviews as appropriate and provides notes as needed.
  5. Department Chair: Approves, Disapproves, or Requests Changes
  6. Dean: Approves, Disapproves, or Requests Changes
  7. Curriculum Committe Chair: receives and prepares for Pre-Agenda Review (Approves, Disapproves, or Requests Changes)
    Curriculum Committee Member: access to all for all proposals (reviews in preparation for meeting)
  8. Curriculum Committee Chair: holds meeting at which proposal is reviewed and records results: Approved, Disapproved, Tabled, or Approved with Stipulations
  9. Department Chair: Approves, Disapproves, or Requests Changes (CC Chair can move it through this step if informational item only)
  10. Curriculum Committee Chair: Approve (final signature)
  11. Associate Vice Chancellor of Curriculum: Approves (once gets official approval from Vice Chancellor of Academic Affairs and Boart of Trustees as needed).
  12. Catalog Editor for processing: Implements (officially active after completing tasks below).
    1. Entry into Banner
    2. Entry into Catalog
    3. Entry into State Chancellor's system.

After the launch...

Once you have successfully launched the proposal into the workflow, you will get this screen:

Program Launch

 

CurricUNET META has predefined workflows dependent on the type of proposal that has been launched into the workflow. When you have an action to take you will receive an email notification:

Daily CurricUNET notifications for User

Notifications contain all activity in the system related to you since your last notification.

Action Needed

You are a participant in the approval process for the following proposals

Proposal Type: Degree-Applicable Course Modification Title: Oceanography

Originator: User

Your action as Originator is required

You will then Log In with your credentials and click on the Approvals button on the top part of the screen. Notice the notification icon in the top-right corner of the Approvals button? That is another way for your to be alerted that you have approvals in your queue.

CurricUNET header approvals notifications

 

Once you click on the Approvals button, you will be presented with a screen that shows you all pending approvals for which you have responsibility to take action.

Ocan 1 Approvals

 

Click on the approval item you would like to review and approve, and you will be presented with a screen through which you can make comments and choose an action (such as Approve or Request Changes). The actions you can make depend upon the particular level of the approval process and your particular role. Comments are available for the originator and all future approvers to see. You can also view comments made by previous reviewers. 

After you have made your selection and added any desired comments click “Commit”. The proposal will then be sent to the next person in the approval process. Note: some approval steps and approvers have a required role. Others optional. If your role is optional, and you choose NOT to enter comments or take an action, the workflow will continue forward without you.

Approval Level

 

If you would like to see further clarification of the current approval level for which you are taking action, choose the Status tab to see the screen below.    

Approval Status

  

Technical Review

The purpose of Technical Review is to review course outline, certificate and degree proposal drafts prior to submission for committee action, in an effort to eliminate many common problems that cause delays in obtaining final proposal approval.

Technical Review does not evaluate the merits of a proposal -- that remains the purview of the Curriculum Committee. Technical Review will examine the following:

  1. Course outline conformance with the standard outline template (completeness, enumeration, format, pagination).
  2. Course numbering and title conformance to handbook guidelines.
  3. Interdepartmental subject matter overlap.
  4. Use of acceptable category captions and responses in all course specifics sub-sections.
  5. Catalog description, course major learning outcomes, course contents and instructional methodology conformance to handbook guidelines.
  6. Review of proposed requested Curriculum Committee action(s)

Completion of technical review is not a guarantee of Curriculum Committee approval of a  proposal.

  

Conditions

If you will be entering multiple program block elements (courses and/or noncourse requirements) OR multiple course requisites, and the relationship is not a simple “and”, the entry you choose from this menu will represent the relationship THIS element has with the one that appears after it in the ordered list at the main screen.

Examples:

  • 3 elements, no conditions chosen means A + B + C.
  • 3 elements with an “or” chosen for the second element means A + (B or C).