Expiration Dates

When to Update Course Outlines and Programs

Course outlines and programs “expire” six years from the approval date (not the effective date).  An expired course or program will be deactivated for the next catalog after expiration, unless it goes through Curriculum Committee review and receives a new approval date.

  • Faculty and Departments are responsible for keeping track of when their outlines need to be updated.
  • As a general rule, outlines must be submitted for review BEFORE the expiration date to meet catalog and schedule production deadlines and to allow sufficient time for review.
  • Review of curriculum takes time, and many factors can slow this down. Submission of outlines for Curriculum Committee review carries no guarantee that they will be finished or approved within a given time frame.
  • Departments may initiate an update to outlines at any time. There is no prohibition against updating course or program outlines on a more frequent cycle than six years. A 5-year cycle will provide a cushion if problems occur.

How to find approval dates on outlines

  1. Using Argos to find out Course Outline Dates
  2. Program Review Curriculum Currency Report
  3. Check an individual course in CurricUNET's Curriculum mode.

How to calculate when to update outlines

Ideally, a department's faculty will look at all their outlines and programs and create a multi-year plan for updating their curriculum. This is particularly important to synchronize changes to courses, distance or honors addenda and programs.  The following methods of extrapolating from last approval date to "must update by" will help.

Simple Method

  1. Find the Approval Date (not the effective date) on the existing active outline.
  2. Add five (5) years to it.
  3. If the calculated date is coming soon or has passed (outline is about 5 years old), check the Curriculum Committee approval deadlines and start updating the outline immediately. Do not delay.

Table Method

Outlines approved in the same calendar year may fall into different academic year cycles.  The table below provides the oldest possible dates based on catalog cycles. (It also provides dates for courses that have not been offered in 6 years.)

Catalog/Schedule

Included Terms

Oldest Possible Course/Program Approval Date

Course Must Have Been Offered Once Since

2017-18

Fall 2017
Spring 2018
Summer 2018

August 2011

Summer 2011

2018-19

Fall 2018
Spring 2019
Summer 2019

August 2012

Summer 2012

2019-20

Fall 2019
Spring 2020
Summer 2020

August 2013

Summer 2013

2020-21

Fall 2020
Spring 2021
Summer 2021

August 2014

Summer 2014

2021-22

Fall 2021
Spring 2022
Summer 2022

August 2015

Summer 2015

Example of how to read this table:

  • If an outline has an approval date before August 2012 (and after August 2011), it is only active through the end of the 2017-18 catalog. You must revise it and get Curriculum Committee approval in time for publication in the 2018-19 catalog to prevent deactivation. (These deadlines will occur during Fall 2017 - see the Curriculum Committee's calendar page.)
  • If an outline has an approval date between August 2012 and August 2013, it will be active through the 2018-19 catalog cycle.

Courses not offered in six years

Courses that have not been offered recently may be updated to keep the outline active.  However, updating a course outline does not guarantee that it will remain in the Catalog and be offered.  If an active course has not been offered in six (6) years, it will be deactivated for the next catalog, regardless of revision date.

The Curriculum Committee's Resolution Regarding Ensuring the Currency and Accuracy of the College Catalog and its amendment on Updated Criteria for the Deactivation of Courses (New and Long-Standing) That Haven't Been Offered in 6 Years are the basis for the table above.

Impact of Deactivated Courses on Programs

If a course is deactivated, and that course is a requirement of a program, that program will be deactivated as well, regardless of the program approval date.