Assessment Reporting

CRN-level SLO Reporting Deadline: End of semester when grades are due

Rubric for Completing Q1 and Q2 for CRN-Level Reports

SUBMITTING A REPORT? Do so through the CurricUNET Assessment Module.

 

REVIEWING HISTORIC REPORTS?
From Spring 2015 to current times, review reorts through the Search function of CurricUNET. (no need to log in) -- Instructions

For reports from before Spring 2015, review our past reports archives.

 

Reporting Frequency and Due Dates

Quick Link to Report Types

Course-level assessment:

  • CRN-level assessment reports are completed EACH SEMESTER and are due at the same time grades are due. (Summer session reports are optional, but highly encouraged.)
    SUBMITTED BY: Primary instructor for every course section (CRN).
  • Course-level assesement reports pull in CRN reports and review all course SLOs for a course across multiple semesters and instructors. They are completed at least once every 3 years.
    SUBMITTED BY: Course Coordinators

Certificate and Major Program SLO (PSLO) assesement reports review PSLOs and pull data from the CRN-level based on mappings done through curriculum work. These reports are completed at least once every 3 years for each SLO. SUBMITTED BY: Program Coordinators

General Education Outcome and Institutional Learning Outcome assessment reports are completed once every 4 years. They pull from CRN-level reports based on mappings done through curriculum work.
SUBMITTED BY: workgroups coordinated by the SLO Coordinators and SLO Committee.

Administrative Unit or Academic or Student Service Area Outcomes assessment reports (AUOs, SSOs, SLOs) review unit outcomes not associated with a particular course. These reports are completed at least once every 3 years for each outcomes. SUBMITTED BY: Unit Coordinator.

Review Course/Major/Certificate graphic
showing THE DIFFERENCE BETWEEN CRN-Level, Course Aggregate, and Major/Certificate Reports. 

Review GELO/ILO/Course/Program graphic
showing how GELOs and ILOs fit with course and major/certificate assessments.

 

Assessment Reporting Process

Be sure to keep it authentic and continue in CQI (continuous quality improvement) for all outcomes assessment and in addition to regularly reporting results through CurricUNET.
 

Most assessment reports include:

  • Assessment method (examples: writing assignment, project, set of questions on an exam, surveys, etc.)
  • Improvements made as a result of past assessments (If this outcome was assessed before and changes were made, close the loop -- what happened as a result? Do the data show improvements?)
  • Summary of data and analysis of what the results mean or what might have contributed to them
  • Next steps -- do your data suggest you need to make improvements? If so, do you have plans to do so? What are they?
  • Resource requests linked to Program Review (if your future plans require resources you want your unit to request during the next Program Review...)
     

See Annual Assessment Plan and Summary Reports on our Reports page for more information on our evaluation and future plans.

 

More details on each outcome type

CRN-Level SLO Reporting -- Gathering disaggregated student data

Current accreditation standards require every faculty member be actively involved in the assessment process and data be disaggregated (entered by student ID) and be analyzed for achievement gaps. We gather SLO assessment data by student for every section of every class we teach, so that we can review it regularly in aggregated form in program review and program-level and course-leve assessments to inform future course and program-level improvements. 
 

Each primary instructor for each course section (CRN) assesses and reports on at least one SLO each Fall and Spring semester (Summer is optional). Instructors gather and record these data with student name and and enter them into CurricUNET.
 

Each student is assigned one of the following assessment levels:

  • Meets the SLO (satisfactory or better)
  • Developing the SLO (shows evidence of the SLO, but not yet satisfactory)
  • No Evidence of the SLO (assessed, but reponses show no evidence of the SLO)
  • Enrolled but not assessed (student is on official roster but didn't complete assessment)

Because learning assessment is intended to lead to genuine dialog about student learning needs and how to address those needs, instructors collaborate with colleagues on course and program improvements to coordinate assessments and to assist with course-level and program-level assessment. 

Faculty teaching courses with multiple sections continue to work with their Course Coordinator to ensure consistency of SLO(s) assessed, assessment methods, and criteria.

In addition to providing the above assessment data, each instructor also enters:

  • Assessment method (examples: writing assignment, project, or set of questions on an exam)
  • Criteria for each assessment level (the grading rubrics used to determine satisfactory meeting of outcomes or developing or no evidence)
  • Improvements made as a result of past assessments (If this SLO was assessed before and changes were made, close the loop -- what happened as a result? Do the data show improvements?)
  • Summary of any analysis of what the results mean or what might have contributed to them
  • Next steps -- do your data suggest you need to make improvements? If so, do you have plans to do so? What are they?
  • Resource requests linked to Program Review (if your future plans require resources you want your unit to request during the next Program Review...)

Workload
The workload for ongoing SLO assessment is shared by all faculty at the college. While course coordinators and program coordinators are in charge of oversight and review, all instructors participate.
 

Recommendation: The easiest way to assess SLOs in our courses is through embedded assessments -- those that we already use (assignments, projects, exams, etc.). Instead of thinking you have to create something new, find something you already do that assesses a particular SLO and record student performance on that.

Course Coordinators and Program Coordinators assist faculty with development of authentic assessment methods and review. And they are responsible for continuing to assess programs and courses at the "deep read" level drawing in CRN-level data from many sections and semesters. We use CurricUNET to run reports that collate CRN-level disaggregated data across a course and across a program (multiple courses). The research office provides us those data annually reaggregated and broken down by demographics, so that we can analyze them along with other data we collect, and complete deeper-level review to inform program improvement and resource requests.

RESOURCES: Creating a CRN-level report in CurricUNET

Course-Level SLO Aggregate Reporting

Every course at CCSF must be assessed at the deep-read level at least once every three years. In many cases, where there are multiple sections (CRNs) associated with a course, these “course aggregate reports” are completed by Course Coordinators.  Otherwise, course aggregate reports are completed by a faculty member who is the only instructor of a particular course.  CurricUNET is used to run reports that collate CRN-level disaggregated data across a course. The research office provides those data annually, reaggregated and broken down by demographics, for analysis along with other data to complete deeper-level reviews that will inform course improvement and resource requests.  

Course-level SLO aggregate reporting can be done by accessing ARGOS.  How to Access Argos

RESOURCES:

Certificate and Major PSLO Reporting

As with courses, Programs and Certificates (Majors) must be assessed every three years.   This is completed by Program Coordinators, who are responsible for drawing in CRN-level data from many sections and semesters that map to a particular program. Each PSLO for each certificate and program must be assessed at least once every three years. CurricUNET is used to run reports that collate CRN-level disaggregated data across a program (multiple courses). The research office provides those data annually, reaggregated and broken down by demographics, for analysis along with other data to complete deeper-level reviews that will inform course improvement and resource requests.   

RESOURCES:

Creating a course-level SLO aggregate report in CurricUNET: task guide | user manualVideo Tutorial without Closed Captioning  |  Video with Closed Captioning
 

Administrative or Academic or Student Service Area Outcomes (AUO/SSO/SLO)

Each service unit that produces a program review also has outcomes: AUO, SSO, or academic or student service area SLOs. These must be assessed once every 3 years minimum and reported through CurricUNET.

RESOURCES:

Creating AUO, SSO, or academic or student Service Area SLO in CurricUNET: task guide | user manual | Video Tutorial without Closed Captioning  |  Video with Closed Captioning

 

ARCHIVES

To view completed assessment reports from current and previous semesters, please visit our DATA ARCHIVES web page.