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Outcomes Assessment Progress Reporting

Access the CurricUNET Assessment Module to submit reports.

View completed reports throught the Search function of CurricUNET.
(no need to log in) -- Instructions

Fall 2015 Reporting Deadline: January 4, 2016

Spring 2015 Process Evaluation

CRN-Level SLO Reports - Rubric for Completing Q1 and Q2


Reporting Frequency and Due Dates

CRN-level assessment reports are completed EACH SEMESTER and are due at the same time grades are due. (Summer session reports are optional, but highly encouraged.)

Course-level assesement reports cover ALL SLOs and are completed once every 3 years.

Program SLO (PSLO) assesement reports are completed once every 3 years for each SLO.

General Education Outcome and Institutional Learning Outcome assessment reports are completed once every 4 years and are coordinated by the SLO Coordinator.

Student Service Outcomes assessment reports are completed at least once every 3 years for each SSO.


Assessment Reporting Process


Admin Units, Student Service Units, and Counseling Units: no major changes

New software, but otherwise similar processes as have been ongoing. Be sure to keep it authentic and close the loop on all outcomes assessment so you can pull it into Fall 2015 Program Review.


Instructional Faculty Reporting Changes: What is our goal?

To meet the NEW ACCJC Standards on Student Learning Outcomes by the time we write our Self-Study in Spring 2016, we must begin Spring 2015 to gather disaggregated SLO assessment data, so that we can review it in aggregated form in program review in Fall 2015 to inform future course and program-level improvements. 

 New accreditation standards that require every faculty member be actively involved in the assessment process and data be disaggregated (entered by student ID) and be analyzed for achievement gaps. The visiting team noted in its report that our current methods are not ensuring cooperation from all faculty at all centers in all units.


Instructional Faculty: Spring 2015 onward Plan

Each faculty member will assess and report on at least one SLO for each section she or he teaches each semester. Faculty will gather and record these data with student name and and enter them into a secure, confidential site, similar to our current grade reporting software. 

Each student will be assigned one of the following assessment levels:

  • Meets the SLO
  • Developing the SLO
  • No Evidence of the SLO
  • Not Assessed

Because learning assessment is intended to lead to genuine dialog about student learning needs and how to address those needs, please also continue to collaborate with your colleagues on course and program improvements - just like the professionals we have always been. We will be continuing to document this process through assessment evaluation reporting at the course and program level.

If you've already made plans to assess particular SLOs this semester, please keep to those plans as much as possible, especially for those part of our ongoing GE-Level coordinated assessments. We need your data! However, recognize that at the end of the semester, each faculty member has to enter his or her own results. Faculty teaching courses with multiple sections should continue to work with their Course Coordinator to ensure consistency of SLO(s) assessed, assessment methods, and criteria.

These levels will be entered into a software program interface that looks similar to the way we currently enter grades (currently under development). In addition to providing the above assessment data, each faculty member will also enter information similar to what we have been doing in our past assessment reporting, but focused on a particular CRN -- those particular students, location, time, and semester:

  • assessment method
  • criteria for each assessment level
  • recent class improvements made as a result of past assessments
  • summary of any analysis of what the results mean or what might have contributed to them
  • plans for next assessment

Concerned about workload? This new process distributes the current workload more equitably so that it’s shared by all faculty at the college.

  • If you have been a course coordinator and aggregating results across multiple section for other faculty members, then your workload should now be less. You no longer have to enter and collate data across multiple sections and faculty. Our new system will do it for you.
  • End-of-semester reporting forms are being redesigned and will be smarter, with less data entry as SLO and course information are already in the system.
  • Assessments at the GELO, ILO, Program, and Course level (at least once every 3 years) will be much easier to do as we can pull CRN-level data from multiple semesters and will no longer need to require everyone to assess the same SLOs at the same time.

Recommendation: The easiest way to assess SLOs in our courses is through embedded assessments -- those that we already use (assignments, projects, exams, etc.). Instead of thinking you have to create something new, find something you already do that assesses a particular SLO and record student performance on that.

Course Coordinators and Program Coordinators will continue to assist faculty with development of authentic assessment methods and review. And they will be responsible for continuing to assess programs and courses at the "deep read" level drawing in CRN-level data from many sections and semesters. In Fall 2015, we will be able to run reports that collate Spring 2015’s disaggregated data across a course and across a program (multiple courses). The research office will provide us those data reaggregated and broken down by demographics, so that we can analyze them along with other data we collect, and complete deeper-level review to inform program improvement and resource requests.

How and when will we assess the effectiveness of this plan at meeting our goals?

We plan to continue this process each semester at least until we have made it through restoration. Then we will review to decide what frequency of CRN-level assessment is required as we go forward and whether we have successfully engaged all faculty.

In the meantime, we will continue each semester to thoroughly review what's happening at other colleges and methods used by them to achieve our same goals (understanding we are naturally challenged by the large size and distribution of our college -- especially reaching those working offsite centers). Each semester, we also assess the results from the previous semester and use those to improve the process and make things easier and smoother for all faculty for the next semester. We will review completed reports and develop targeted strategies for reaching those who are not contributing.

Some courses are assessing more than one SLO in order to meet GELO and ILO needs; if that is your course, yes record those as well. 



To view completed progress reports from current and previous semesters, please visit our PROGRESS REPORTS ARCHIVES web page.