Concert & Lecture Series

How to Propose an Event

Organize your proposal by using the Event Proposal Form, found on on our forms page. In general, proposals should include:

  • At least a two-month lead time from the date of the anticipated C/L Series committee meeting to approve funding (e.g., October 1 for meeting October 5; event date of December 5 at the latest)
  • The name, contact info, background and qualifications of the presenter
  • The anticipated Student Learning Outcomes – in our case, a general statement of what audience members would take away from the program that makes this presentation worthwhile to the College
  • The amount of funding requested and any shared funding from other entities
  • The source of the audience: for instance, specific classes committed to attend (we require a “core audience” guarantee)
  • Any other pertinent information (websites; special requirements for microphones, PowerPoint and other equipment; accessible space).




  1. Once the proposal has been discussed with C/L Series coordinator, it will be placed onto the minutes of the next C/LS Committee meeting.
  2. The person proposing the event is welcome to attend the committee meeting to explain the proposal or answer any questions.
  3. The committee takes the proposal under advisement and votes on approval after excusing the non-committee members.
  4. Staff notifies the person making the proposal, of the determination of the committee, including any reservations or contingencies (shared funding, for instance).
  5. After all questions and contingencies have been met, the committee will take a final vote on whether to approve the proposal.