Concert & Lecture Series
How to Propose an Event
Organize your proposal by using the Event Proposal Form, found on on our forms page. In general, proposals should include:
- At least a two-month lead time from the date of the anticipated C/LS committee meeting to approve funding (e.g., October 1 for meeting October 5; event date of December 5 at the latest)
- The name, contact info, background and qualifications of the presenter
- The anticipated Student Learning Outcomes – in our case, a general statement of what audience members would take away from the program that makes this presentation worthwhile to the College
- The amount of funding requested and any shared funding from other entities
- The source of the audience: for instance, specific classes committed to attend (we require a “core audience” guarantee)
- Any other pertinent information (websites; special requirements for microphones, PowerPoint and other equipment; accessible space).
STEPS LEADING TO APPROVAL
- Once the proposal has been discussed with C/LS coordinator, it will be placed onto the minutes of the next C/LS Committee meeting.
- The person proposing the event is welcome to attend the committee meeting to explain the proposal or answer any questions.
- The committee takes the proposal under advisement and votes on approval after excusing the non-committee members.
- Staff notifies the person making the proposal, of the determination of the committee, including any reservations or contingencies (shared funding, for instance).
- After all questions and contingencies have been met, the committee will take a final vote on whether to approve the proposal.