Facilities Master Plan FAQs
Facilities Master Plan FAQs
- What is a Facilities Master Plan (FMP)?
- Why is CCSF developing a Facilities Master Plan?
- How was the facilities master planning consultant selected?
- Who is overseeing development of the Facilities Master Plan?
- How can I participate in development of the Facilities Master Plan?
- Why aren't user groups engaging with the Facilities Master Planning consultant?
- What is a charette?
- What is a Facility Condition Index ("FCI")?
- How will CCSF be able to afford the capital construction projects?
- How is the principle of sustainability being accounted for in the Facilities Master Plan?
- How can we keep CCSF operating while all these construction projects are underway?
- How can I get more information or ask questions?
The Facilities Master Plan (FMP) will provide a roadmap for facilities development in order to support the goals and strategies of the College’s Education Master Plan, the goals of which include: advancing student achievement in meeting educational goals, transforming and sustaining campus infrastructure, and providing new and expanded opportunities for organizational development and effective innovation. The Facilities Master Plan will:
• Provide a strategy for facilities improvement, renovation,
replacement, and new construction over the next 10 years.
• Build a 21st century community college that meets the needs of students today and into the future.
• Develop facilities to anticipate the needs of students and faculty for the 21st Century.
• Modernize CCSF facilities in order to serve the City of San Francisco for the next 10 years and beyond.
• As an urban college with multiple locations, include our community in the decision-making process.
We are required to have one, and need one in order to plan for and develop college facilities to house educational and operational programs. California Code of Regulations, Title 5, Section 51008 requires California Community Colleges to have a long range master plan for facilities that is based upon the Educational Master Plan. CCSF Board Policy 7.02 calls for a facilities master plan to be maintained. The Facilities Master Plan supports CCSF's compliance with Accreditation Standard III.B (Physical Resources). CCSF's eligibility for State Capital Outlay funds and local general obligation bonds is contingent upon having a current, approved facilities master plan. The most current approved FMP was developed in 2004, and covered the ten-year period 2004-2014. Development of a new FMP will guide faciities development over the coming decade and beyond.
In 2015, CCSF solicited proposals to provide facility master planning services from qualified consultant teams to assist the College with the preparation of a Facilities Assessment and comprehensive Facilities Master Plan to guide facilities planning and improvements for the next 10 years. Eight firms attended a pre-submittal meeting to learn more about the requirements and selection process. Four firms submitted proposals. One firm's proposal was deemed nonresponsive for failure to submit all of the required proposal forms. The remaining three firms were found to be qualified and experienced in California higher education facilities master planning, and were invited to interview with the Facilities Committee (formerly the Capital Projects Planning Committee). References were contacted to learn about the firms' interactions and success with client educational institutions. The Facilities Committee forwarded to the Participatory Governance Council a recommendation of award of the facilities master planning contract to tBP/Architecture. The governing Board of Trustees awarded the contract to tBP in October 2015.
The FMP process is being guided by an advisory committee made up of faculty, classified staff, students and administrative staff. This group is analyzing existing facilities, identifing needs, developing a series of options, and forming a final recommendation. Participation by the public – both the CCSF college community and San Francisco residents – is absolutely crucial for this process to succeed. Public participation is taking the form of surveys, workshops, regular updates to the Board of Trustees, and a website that captures and communicates every step in the development of the Plan and includes a link to submit comments. The advisory committee's oversight in the Needs Assessment and Options Development phases of the planning effort will result in a Recommendation. The Facilities Master Plan Recommendation will be forwarded by the Advisory Committee, through the Participatory Governance Council, to the Board of Trustees.
Public participation is taking the form of surveys, workshops, regular updates to the Board of Trustees, and a website that captures and communicates every step in the development of the Plan and includes a link to submit comments. Participation by the public – both the CCSF college community and San Francisco residents – is absolutely crucial for this process to succeed.
Typically, user groups are engaged in a facilities capital project (construction or renovation of facilities) during design. A Facilities Master Planning effort does not include "design" of facilities; it is a higher-level planning effort that results in the assessment of needs; a proposed campus layout including the identification of zones for development (construction or renovation) of landscaping and buildings, and circulation routes for pedestrians, bicycles and vehicles; a proposed sequencing plan; cost estimates; and identification of potential financial resources. This planning effort is guided by the FMP Advisory Committee, with a great deal of participation by the public - both the CCSF college community and San Francisco residents.
CCSF's FMP development effort includes a series of charettes. Merriam-Webster provides this definition of charette: the intense final effort made by architectural students to complete their solutions to a given architectural problem in an allotted time or the period in which such an effort is made.
Wikipedia provides this explanation of the origins of the term "charrette": The word charrette is French for "cart" or "chariot". In the École des Beaux-Arts in Paris in the 19th century, it was not unusual for student architects to continue working furiously in teams at the end of the allotted term, up until a deadline, when a charrette would be wheeled among the students to pick up their scale models and other work for review while they, each working furiously to apply the finishing touches, were said to be working en charrette, in the cart. The term evolved into the current design-related usage in conjunction with working right up until a deadline.
Nowadays, the word charrette may refer to any collaborative session in which a group of designers drafts a solution to a design problem. CCSF's FMP charettes are just such collaborative sessions.
The facility condition index (FCI) is used in facilities management to provide a benchmark to compare the relative condition of a facility. The FCI is primarily used to support asset management initiatives of federal, state, and local government facilities organizations. This would also include universities, housing and transportation authorities, and primary and secondary school systems.
Mathematically the FCI is represented as
Maintenance, Repair, and Replacement Deficiencies of the
FCI = ---------------------------------------------------------------------------------------
Current Replacement Value of the Facility
In terms of facilities master planning, the FCI informs decisions about renovating versus replacing a facility.
Facilities master plan projects in the past have been financed through Capital Outlay Grants from the California Community Colleges Chancellor's Office (which are funded by Statewide education bonds), local general obligation bonds approved by San Francisco voters, proceeds from joint use partners, and other miscellaneous grants. Facilities master plan projects are not funded by unrestricted operating funds.
Together with the 2014 Education Master Plan and the 2015 Technology Plan, CCSF's Sustainability Plan informs development and guiding principles of the Facilities Master Plan. The goals driving the FMP promote economic responsibility, social equity and ecological sustainability.
Construction is disruptive: it can create acoustic disruptions, affect pedestrian and vehicular traffic flow, generate air and water pollution with earth-moving activities, and require utility shutdowns. Contractor selection criteria includes screening for a firm's safety record, because past practice does indicate future performance. Contractors are required to develop and submit for approval a site-specific safety plan, to ensure they contain and mitigate their disruptive activities. The Facilities Master Plan will include sequencing recommendations that allow instruction and college operations to continue while projects are implemented.
The FMP website was developed to promote transparency and communication in development of the Facilities Master Plan, and is the easiest and most immediate way to remain informed. Attendance at Advisory Working Group sessions, and particpation in Public Workshops are in-person opportunities to get information and contribute. The website includes a link to a form to submit comments. The website also provides contact information for Associate Vice Chancellor of Facilities Linda da Silva, who is leading the development of the FMP.