An Overview of Facilities Planning

The Facilities Planning Office develops and maintains a variety of facilities plans, including the Facilities Master Plan, the Five Year Construction Plan, the Scheduled Maintenance Plan, the Energy Efficiency Plan, the City and County of San Francisco Capital Plan, and facility capital project planning.

The different Plans are congruent with each other, serve different purposes, and pertain to different planning terms, as shown below. Read more about each type of facility plan in the sections below.

 

Facilities Master Plan 

The Facilities Master Plan translates the district’s priorities for student learning and success into recommendations for the development of facilities at each campus. The Facilities Master Plan provides a roadmap for facilities development in order to support the goals and strategies of the College’s Education Master Plan, the goals of which include:

  • advancing student achievement in meeting educational goals
  • transforming and sustaining campus infrastructure
  • providing new and expanded opportunities for organizational development and effective innovation

A facilities master plan represents a high-level, long-term development plan. Facilities capital projects to be pursued to meet institutional goals are identified in the facilities master plan; however, projects are not designed at this high level of planning.

CCSF's 2004 Facilities Master Plan was the roadmap for facilities development in the last decade, which brought about new and improved facilities, including:

An updated Facilities Master Plan is currently in development.

 

Five Year Construction Plan 

Government Codes §§ 13100-13102 require the governor to annually submit a five-year capital infrastructure plan to the Legislature in conjunction with the governor’s budget. To accomplish this, every entity of state government is required to provide to the Department of Finance information related to capital infrastructure needs and costs for a five-year period. Additionally, Education Code §§ 67501 and 67503 require the California Community Colleges Chancellor’s Office (CCCCO) to prepare a five-year capital outlay plan identifying the statewide needs and priorities of the California Community Colleges.

The Chancellor's Office requires that each community college district prepare a Five Year Construction Plan showing all projects that are planned to be constructed, both with State and local funding.  This Construction Plan summarizes all projects, calculating the capacity load ratios for offices, labs, classrooms, library, and AV/TV, based on growth projections.  This Plan also includes educational statements for the District and each of the Colleges, along with statements of energy plans.  The Plan includes descriptions of each of the projects proposed for each of CCSF's sites.  The plan submitted is congruent with the District's comprehensive Facilities Master Plan.

Concurrent with submittal of the districts' 5YCPs, districts may submit grant applications for capital outlay funding. These capital outlay grant applications are either preliminary requests (IPPs - Initial Project Proposals) or fully realized formal requests (FPPs - Final Project Proposals). The Facilities Planning Unit of the CCCCO evaluates FPPs in order to recommend projects to the Department of Finance for capital outlay funding.

FPPs fall into distinct categories:

  • Category A   Health and Safety
  • Category B   Growth - Instructional Space
  • Category C   Modernization - Instructional Space
  • Category D   Complete Campus
  • Category E   Growth - Instructional Support
  • Category F   Modernization - Instructional Support

CCSF currently has two Category A Capital Outlay funded projects:

 

Scheduled Maintenance Plan 

The California Community Colleges Chancellor's Office distributes annual Physical Plant and Instructional Support block grants to community college districts based upon each district's enrollment (FTES - full time equivalent students).

Districts have discretion on the distribution of the funds between the physical plant and instructional support components of the program, and there is no district match requirement.

Physical Plant grant allocations are used for minor capital outlay projects that do not exceed $656k, per program requirements. Minor capital outlay projects may include scheduled maintenance, special repairs, architectural barrier removal, hazardous substances abatement, seismic retrofit, and water conservation.

Based on each year's Physical Plant allocation, CCSF submits a plan of the projects it intends to complete using those funds.

 

Energy Efficiency Plan 

In the election of November 2012, California State voters approved Proposition 39 Clean Energy Jobs Act, which modified the way out-of-state corporations calculate their income tax burdens. The Proposition also instructed how the extra tax revenue - approximately $1 billion each year - would be spent. For the first five years, half of the new tax revenue funds clean energy projects. The other half goes to the state's general fund. After five years, all extra monies go to the general fund. The Legislature directed most of the first five years' funding to the state's public educational sector.

CCSF is receiving Proposition 39 energy efficiency funds in fiscal years 2013/14 through 2017/18. CCSF's energy efficiency plan, funded by Proposition 39 Clean Energy Jobs Act, includes a series of projects compliant with the program's eligibility criteria.

  • FY2013/14 - Ocean Campus Batmale Hall boiler upgrade and economizer controls (approx. $1.2m)
  • FY2014/15 - Ocean Campus Creative Arts Extension fan coil replacement and DDC EMS controls (approx. $735k)
  • FY2015/16 through 2017/18 - Downtown Center boiler, chiller and DDC EMS controls (approx. $2m)

 

City and County of San Francisco Capital Plan 

The City and County of San Francisco Capital Plan is the City’s commitment to building a more resilient and vibrant future for the residents, workers, and visitors of San Francisco. Updated every odd-numbered year, the Plan is a fiscally constrained expenditure plan that lays out infrastructure investments over the next decade.

Projects in the Plan are divided into seven Service Areas: Economic and Neighborhood Development; General Government; Health and Human Services; Infrastructure and Streets; Public Safety; Recreation, Culture, and Education; and Transportation. Each Service Area chapter describes the associated Renewal Program, Enhancement Projects, Deferred Projects, and Emerging Needs. General Fund, Enterprise, and external agencies are all represented to give as full a picture of San Francisco’s capital needs as possible.

Although City College of San Francisco does not fall within the City’s administrative purview, descriptions of our capital priorities are included in the City's Capital Plan to provide a comprehensive look at the infrastructure needs in the Service Area.

 

Project Planning 

Once a capital facilities project is initiated, many individuals come together to develop construction plans and specifications for that particular project from which a construction contractor can build.

  • Facilities planning and program management oversees Phases I through III.
  • Upon completion of Phase 3, the project is assigned a assigned project manager to oversee Phases IV through VI; larger projects may have a project management team. 
  • An architectural or engineering firm that develops the construction plans and specifications.
  • A building user group ("BUG") comprising the facility users, operators, and other interested stakeholders will be identified to provide input and feedback to the design team during the design phase.
  • The required permitting and approval agencies (for example, Division of the State Architect, California Geological Survey, California Community Colleges Chancellor's Office, Department of Finance, grant providers, California State Clearinghouse, Bay Area Air Quality Management District, State Water Resources Board, U.S. Green Building Council, City & County of San Francisco, San Francisco Planning Department, San Francisco Municipal Transportation Agency, San Francisco County Transit Authority, San Francisco Department of Public Works, San Francisco Environmental Health Department, State Fire Marshall, San Francisco Fire Department).

Design teams develop project plans and specifications in accordance with applicable regulations:

  • California Code of Regulations, Title 5
  • California Code of Regulations, Title 24
  • National Fire Protection Association (NFPA) Standards
  • Federal ADA/ABA Accessibility Guidelines
  • others, as applicable to the specific project

Design teams also refer to CCSF's Facilities Design & Construction Standards, which establish design and construction consistency, operational efficiency and maintainability, while ensuring first class teaching and learning facilities. 

The Facility Planning Model shown below delineates how an idea evolves into a project, and how that project advances to completion. 

Facility Planning Model