How to Order Furniture (as of 6/20/09) Office Furniture Suites: Most office panel systems are built custom for each buyer. As a result, the process is complicated, and lengthy. On the average it takes 19 weeks from identifying a need for an office suite, to installation on site. Custom  orders generally cannot be canceled or changed once placed without significant charges. A committee composed of representatives from Facilities Planning, Purchasing, and the campus Deans met to streamline this process. Preferred office furniture suppliers include AllSteel and KI for cubicles and ECWest/Office Master for seating. All Steel On FCCC Contract- generally, 55% off list (49% off Get Set Tables/Chairs). 2 possible local contacts: The Corner Office, Randy Hershkowitz 1045 Sansome St., Suite 100, San Francisco, CA 94111                               PH: 415-364-2405, FX: 415-362-5599 CCSF Project: Downtown Campus library and dining room remodel 2005 P.O.s made out to AllSteel, c/o The Corner Office. Inside Source, San Carlos, Roni Cowell, 650-637-5469 Rcowell@insidesource.com 1st CCSF Project: HR Dept. at Gough St., installed Jan. 2005. Administrative cubicles P.O.s made out to AllSteel, c/o Inside Source.   Includes installation, design (furniture spec. and typicals) and project management. Other services are extra cost. Terrace Office Systems line has both panels, cubes and free standing options for administrative offices. Concensys- all metal construction, lifetime warranty. May ship within 2-3 weeks Guaranteed delivery: 3 weeks or less or installation is free on orders over $50K Company is willing to set up website, help design color pallets for CCSF use. Product warranty: lifetime. AllSteel will repair or replace, with comparible product, free of charge, under normal commercial use. Interior Concepts On FCCC Contract Selection of basic computer labs Lead times: guaranteed 4 weeks, delivered on-site (no penalty if not delivered) Can customize work surfaces in 1” increments on panels, desks, etc. Installation done by Install.net or One Work Place in San Francisco. Project management by One Work Place, Carol Philpott 415-357-2200 P.O.s are to be sent directly to Interior Concepts Quotes can be generated by Carol Philpott 415-357-2200 or Alan Morgenstern, Performance Plus, at 925-256-7718 3 day delivery on quotes Products contain some recycled content. Design time/price included in base price www.interiorconcepts.com/fccc for delivered and installed pricing KI website is www.toplevelservice.com   user name:ccsf  password: sanfran. You can view CCSF approved colors, and sample layouts. The CCSF contact at KI  is David Howerton 415-699-8598 or inside rep Josh Durst joshua.durst@ki.com. Project management and installation services for KI are provided by TDI/Paul Olney 510-661-2400. All punchlist items should be referred to Paul, not the sales rep. AllSteel and other providers provide product, design and installation assistance. However, hooking the panels up to electric service must be done by an electrician (not the vendor). The District Electrician should be there to help with existing building issues (call Buildings/Grounds). Suggested electricians include: Al Mesita Crown Electric, Inc. 85 Columbia Square San Francisco  CA  94103 Phone: 415-621-7756 Fax: 415-621-7779    Jim Kaufman EJ Weber Electric 1050 Marin Ave San Francisco  CA  94124 Phone: 641-9300 Fax: 641-9304    La'Moyne Addleman Mark Olson Electric 1385 Donner Ave San Francisco  CA  94124 Phone: 822-3508 Fax: 822-5879 In addition, the installation of office partitions usually requires recabling of the voice/data.   ITS looks after the voice/data cabling. Departments need to contact ITS to evaluate data cabling needs, and if new  cabling is required, budget for an outside contractor to do the cable. Contact Wendy Pinos for more information. Gotchas: Costs for electrical hook up and required data cabling are the responsibility of the department, so be sure to budget for it. Coordinating large projects should be routed to a project manager from Facilities and Planning, well in advance of installation. Changes made the day of installation will incur additional costs and delays. The area where the installation will occur must be accessible to workmen during normal business hours. Contract pricing does not include nights or weekends. All old furniture must be cleared from the area. Some moving assistance may be available from Buildings and Grounds, if scheduled in advance via a Work Order. Otherwise, movers should be scheduled and paid for separately from departmental funds. A moving check list is available. Movers: In April 2009 quotes for moving and related services were solicited. A list of pre-screened moving companies was created, with firm prices and pre-approved qualifications, for CCSF use. By using the vendors below, NO BIDDING is required. Contract: a period of 1 fiscal year (to June 30, 2010), with 2 one-year options to renew contract. Contact Kathy in Purchasing for a price list, and more information. To use these vendors: Initiate a requisition for a purchase order or term purchase agreement. All vendors can provide cartons. SCOPE OF WORK        Packing equipment and furniture in college classrooms for relocation to another building on campus        Providing cartons to offices and buildings for small moves, delivering cartons to location        Short notice moves, typically during construction        Installation and assembly of office panel systems, furniture, and other items        Pick up and delivery of office documents to storage        All movers offer cartons        Complete full-service packing, disassembly, moving, and reassembly of entire office, including project    management of move Crown Moving and Storage Peter Vargus References said Peter gave good service, and this small firm gave better attention than larger ones Phone: 888 876-1107 Cor-O-Van Moving and Storage Mark Herberger References state responsive to last minute needs, but field crew requires supervision Phone: 415 834-9046 Sudduth Relocations Kevin Smith This San Jose company ranked highest for price and service Phone: 408 288-3030 Chipman Relocations Joe Massana College experience: UCSF, SFSU Phone: 415 672-2919 Ergonomic Chairs: Ergonomic chairs must be height adjustable and provide good lower back support. Vendors: EC West/Office Master chairs Broad line of chairs for office and classroom use. Fitting assistance and advice offered. Fair pricing. Office Depot (CCSF Contract): Global PosturTech II : has knee tilt, for intensive use, #517-663 in Black/Ebony or #517-699 in Gray/Slate, both $284.94 Global Granada : #453-200 in Black or Gray, <$300 Virco (US Comm. contract): Egg chair, can be ordered with supply money!! Sample available in Purchasing Patrick and Co (City Contract): contact them for Hon, Eck Adams brands Viking Hon brand: 4300 series/Perpetual seating, great for computer labs as there is only 1 adjustment for height, similar to the discontinued Virco Egg chair. 4200 series/Alaris: mid-back, with casters, typical office task chair. Hon brand available from Staples or Patrick and Company. Classroom Furniture: Most classroom desks are provided by the District through Buildings and Grounds. The main vendor is: Virco Brandon Thomas 800.448.4726 ext. 113 fax 800.258.7367  email BrandonThomas@virco.com There is an existing furniture contract called the US Comm. contract which provides hefty discounts. There are several delivery options: tailgate, inside delivery and delivered/installed. Virco also offers a recycle/take back program. Contact Purchasing for a price list Suggested models/styles: Tablet arm chairs: #3700BR in navy Computer chairs: #4300/4301 Computer labs:  Plateau series tables, lecturns, multi-media carts Secondary vendors: Anthro Carts 25% educational discount Mike Graham, 800-325-3841 Bretford Carts: Available from several vendors, including Troxell Demco Highsmith General Furniture Needs: First, contact Buildings and Grounds determine if the college has furniture available in storage to meet your needs. If not, it's time to investigate new furniture. Being public buildings, furniture has to meet strict fire safety codes (CAL 117) and wearability standards for use on campus. Therefore, the college cannot buy  from many retailers or catalog companies from outside the state. Some preferred vendors include: Office Depot (see website) AAA Business Supplies: contact Peter Slanker (415) 821-4430. Offers advice and some assembly services. Anthro Carts Demco Highsmith Hon file cabinets: Rusco, Office Depot, Viking Patrick and Company: contact Jamie Patrick 415-392-2640 X214 School Speciality Quill (check flammability) Troxell Virco IKEA: IKEA has nice designs for home use, but the materials are not appropriate for school use. Most items require assembly and do not meet CAL 117 flammability standards. In addition, they do not accept purchase orders, and  subcontract delivery and installation. All services must be paid for in advance. For these reasons, IKEA is not an approved furniture provider for CCSF. Assembly: Most furniture now ships unassembled. Assembly must be arranged separately. Buildings and Grounds will not assemble furniture for you. Vendors for assembly include: Tom Ringelmann, Doubleday Office Services (large jobs only) Phone: 650 872-6600 X107 Fax: 650 872-1692 Needs a min. of a week notice, 4 hr. min. charge. Will do assembly: provide  instructions from manufacturer so they can accurately quote price. Will also bolt shelves to the wall and do bracing. Process quote via requisition into a PO. Once you have a PO, call to schedule date.   TDI/Paul Olney 510-661-2400 Baltazars Furniture Assembly (209) 954-0859 or 889-1160 www.bfassembly.com. We're Ready to Assemble/RMS Furnitureassembly.com or 800-987-2669 Call to get quote. They will give you a work order number that must appear on your requisition/PO. Process requisition.   Pyramid Assembly 888-338-1095 or 562-981-6838 (fax) Flooring All flooring upgrades should include removal/disposal of old carpet, minor floor repair, and installation of new base and carpet or linoleum. Such projects should  be coordinated with furniture moving or delivery. Be advised flooring quotes do not include furniture moving. Commercial carpet, unlike residential carpet, does  not typically use padding. Major projects should be coordinated with Facilities Planning. Shaw Contract, Cynthea, 800-424-7429 X8995 Floorcraft, Dennis K., 415-824-4058 Disposal of Old Furniture and Appliances The disposal of school assets is covered under state and local law. First, ask around to see if another department can use your cast-offs. Try email and Campus Currents. Next, inquire if Buildings/Grounds can take to warehouse  storage (very limited). If not, complete a "Recommendation to Dispose of District Property" form, available from the Office of the Vice Chancellor of Administration and Finance. This form must be approved by the Board of  Trustees before any item can be sold, donated, destroyed or recycled. Allow one month. If approved, you will be notified of the action to take. If the item has a SFCCD Asset tag on it, you must notify John Bilmont of the tag number. Appliances: Jaco, P.O. Box 1478, Snohomish, WA 98291-1478 accepts most appliances, water heaters, and televisions for recycling. You must first process a  requisition requesting a pre-paid check request for their $20 fee per stop. Once you have your check, call 800-741-0172 before your new item is delivered to  schedule a pick-up. You will have to move your old appliances to a street-level location or accessible loading dock. Computers: Most computers cannot be thrown in the trash as they are considered hazardous waste. Please contact Carlita Martinez with the Recycling Program X3337 for more information. New orders for computers contain a recycling fee which covers state recycling efforts. If all else fails, call Goodwill or the Salvation Army to see if they will accept used furniture. The objective is to reuse, donate or recycle before throwing out any property.   City College Web Page