Teaching, Learning, and Technology Roundtable (TLTR)
Approved Minutes of meeting: April 7, 2003
John Adams Center, 1860 Hayes Street, Room 202
Submitted by Christine Arata and Janet Willett
13 Present:
Chairs: Janet Willett and Brian Ellison. Christine Arata, Patricia Delich, Patty Chong-Delon, Vic Fazio, Linda Squires Grohe, Tom Hetherington, Carmen Lamha, James Rogers, Bruce Smith, Edward Stering, Kovak C. Williamson

The meeting was brought to order at 2:07pm.

TLTR approved minutes of March 3, 2003 as amended.

Announcements: TLTR news dissemination
Patricia Delich created a website to facilitate TLTR news dissemination and promote faculty using technology in their classrooms. The address is www.ccsf.edu/tltr. Current links include approved minutes, subscription information, mailing list archives, and various CCSF technology resources. She also created a TLTR Showcase column to appear regularly in City Currents, whereby faculty can write articles and submit them to her for editing and formatting. There were 2 prototypes presented of the TLTR Showcase. The articles will be archived on the website by discipline and instructor’s name. It will promote the TLTR and allow faculty to share information. The TLTR Showcase will be submitted regularly, however, may not always be published due to City Currents’ publishing procedures. The TLTR Showcases and website were approved by all. A suggestion for it to appear in the Guardsman was questioned when Patricia Delich indicated the column is faculty-based, not student-oriented. Suggestions: submit the articles to the Guardsman with an introduction for students; post the website to the listserv for feedback, add members’ names, and links to TLC (Technology Learning Center), AV, and Broadcast Media Services.

Some suggestions for the website: Let people know the TLTR meetings are open to anyone to attend. Membership of group should be named below that of the Chairs. The link to the TLT Group should be more evident, possibly placed at the bottom of webpage. Add links to A/V and Broadcast Media Services. Place an announcement on the listserv asking for ideas for the website.

All agree correct title for the TLTR is Teaching, Learning, and Technology Roundtable, and when abbreviated done so without commas, and this should be uniform on all documentation.

Old Business:

Discussion of last month’s joint videoconference meeting with Downtown Campus-Ocean Campus
Since both campuses wanted to continue discussions last month after the downlink timed-out, in future videoconferencing meetings, the channels should be left open until 4:30pm, instead of 4pm. Appointments are made with Sacramento for certain time frames and they can be adjusted. There is a need to inquire of the charge for videoconferencing on multi-campuses. It was decided that there should be more structure as it was difficult to be noticed when asking a question. Moderators were suggested at both locations with pauses to allow people to jump in. Pauses are needed to switch between speakers at the two sites.

Resolution on purchase of overhead projectors (Francine Podenski, input Phil Paulsen)

Phil Paulsen was unable to attend, but will be at the May 12th meeting. Janet Willett relayed information from Phil Paulsen regarding last month’s cost estimates for overhead projectors. Phil Paulsen did a detailed estimate of $420 per projector attached to a cart, with 200 rooms in need. It was pointed out that the Biology, Science, Business, and CIS departments already have many projectors, which possibly could be gathered and dispersed to the rooms lacking. Projectors can either be bolted to the classroom or wired with a wall panel. Projectors might also need DVD and VCR players or speakers.

Carmen Lamha recommended for the next agenda the issue of purchasing LCDs while not having enough money to purchase bulbs for them. LCDs cost between $1,800 and $2,900, and $500 per bulb. Bulbs have a shelf life and each model requires a different bulb. Therefore, there is technology that isn’t being used for lack of money and planning. Also, when using technology in night classes there can be no staff available for technical assistance if the equipment goes down. Transparencies are also costly, $20 to $30 per box, and it is up to the faculty to pay as the Departments do not. It was agreed Elmos are more practical, less expensive, can take transparencies, and can be written on, and one can point to information on the documents.

Bruce Smith suggested comparing the cost of LCDs wired to a wall versus ones checked out of Audio/Visual. Janet Willett added that faculty don’t want to push carts across Ocean Campus. It was recommended to have Smart Classrooms – a classroom dedicated to technology – housing equipment for videoconferencing, LCDs, etc. Charles Schwab University and Hayward State have them. There would need to be training on how to use the Smart Classrooms.

Janet Willett will poll department chairs by the next meeting on the need for overhead projectors, who wants them and who already has an adequate number. Distinguish between those which are checked out with carts and ones stable in the classroom.

Mamie How said features should be discussed. Instead of purchasing by models, we need to purchase according to projector standards, such as how bright or how heavy. The TLTR should have input on the features desired for the next round of projectors.

Need to ask Phil Paulsen what he meant by agreeing to maintain projectors and whether he included repair work. Maintenance is cleaning of the filters at the beginning and end of each semester.

The topic of wireless projectors came up. There is a lack of standards for wireless and too many complexities to go with wireless at this time.

Average costs for lecture courses, report (Brian Ellison)

An average cost hasn’t yet been finalized, but Brian is still working on this.

ITV field trip update (Ellison)
A field trip has been scheduled for April 29th. A van was secured from the P.E. Department which seats 12. For publicity there was an announcement in a special online edition of the April 7th City Currents, and it will also appear in a later hardcopy version. The van will leave at 7:00am or 7:30am for the first stop at Consumnes River College. The Station Manager will escort the group to view the equipment and to see a course being taught. Lunch will be at the Student Union. The trip continues to Sac City, where there is state of the art equipment to be seen, however, no classrooms will be visited. Sac City is centrally located and therefore much like our campus. Sacramento has 6 cable systems to our 1, and classes can be delivered to every home with cable in a real-time format at a low cost. Bond money was already set aside to upgrade the Broadcast studio. Brian asked for a list of faculty interested in the trip.

Faculty needs to be trained to use the medium. However, it expands on the concept of Telecourses, which we presently have using only pre-produced programs. It would allow a diversity of classes and permit campuses with little access to certain classes more options for their students. It was stated that ITV would really help the John Adams campus, which has some limitations on classes.

New Business

The John Adams computer rollout Q & A: Preliminary effect of the new computers on the John Adams campus from JAD perspective.
Linda Squires Grohe said a fantastic job was done at the John Adams campus and that everyone participated in the training. There are 95 computers with some getting laptops. She noted Groupwise is easy to use and she never needed to consult the online training. Except for ESL, 90% are using LCDs or overheads. Janet Willett asked her to inquire at her next site meeting of faculty who want to teach with a tech-enhanced component. All department chairs will attend and it will be put on the agenda after Spring Break. Linda Squires Grohe suggests making John Adams Room 202 a Smart Classroom.

New Section 508 regulations (Tom Hetherington)
Section 508 requires Federal departments and agencies to ensure that employees and the public with disabilities have access to and use of information comparable to that of those without disabilities. On March 20, 2003, the Chancellor’s Office issued a letter regarding Section 508. Tom Hetherington checks CCSF websites periodically to see what should be done to improve accessibility and sends recommendations to CCSF web developers or their supervisors. He also gave detailed instructions on how to check how many hits an individual site may get.

The TEACH Act and forging a CCSF policy for fair use (Bonnie Gratch)
Bonnie Gratch will head the group and the item was postponed until the next meeting.

Recommendation for next month’s agenda:
Report on new IP phones (Doug Re)
Report on ITV field trip (Brian Ellison)
Patty Chong-Delon asks how many people use listservs and are teachers bombarding students with emails.

Meeting ended at 4pm.

Next meeting:
Monday May 12, 2-4pm
Ocean Campus Rosenberg 518

Minutes can be found at http://www.ccsf.edu/tltr