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Obtaining Board Approval  
   
     
 
 
How Do I Obtain Board Approval of My Grant, Donation, or Contract?

All incoming grants require that you submit a For Information Only (FIO) item to the Board of Trustees so that you can set up an account. 

Click here for information on developing your FIO.

Donations that are not classified as grants and that exceed a cash value of $250 require Board approval through a C3 Resolution.  This includes cash donations and in-kind donations (e.g., equipment, supplies, etc.).  All donations, regardless of size, require that we issue an acknowledgement through the Grants Office.  Contact Steve Kech for more information.

All contracts require Board approval, regardless of size and regardless of origin.  This includes:

  • Grant-funded contracts incoming to the District
  • Grant-funded contracts outgoing from the District
  • Contract Ed-related contracts incoming to the District
  • Contract Ed-related contracts outgoing from the District
  • Standard contracts incoming to the District
  • Standard contracts outgoing from the District

Contracts are presented to the Board on a matrix entitled, “Authorization to approve new contracts and modify existing contracts.” 

Click here information on developing your matrix item.

Occasionally, grants or contracts will require Board approval through the submission of a standard Board Resolution.  We will advise you of this when necessary.


 

Preparing Your For Information Only (FIO) Item


All incoming grants require that you submit a For Information Only (FIO) item to the Board of
Trustees so that you can set up an account.
Submit the following information to Steve Kech in the Grants & Resource Development Office:


1. The name of the funder and project title.


2. A one-sentence description of the purpose of the grant.


3. The total dollar amount of the grant award.


4. The time period (start and end dates) for the grant (e.g., January 1, 2006 – June 30,
2006).


5. The originator (provide the name of the administrator who has administrative oversight
of the area within which the grant will be housed).


6. The original FIO number, if this is an extension or augmentation of a previously
submitted FIO.