The Associated Student Council (ASC) and the Office of the Inter Club Council (ICC) are requiring written proposals be submitted when requesting funding or non funding support from either body. For a Word version of this document, click here

Learning how to write a proposal will give you great advanges in your academic and career. There is no school or industry who would be impressed by the knowledge of proposal process and implementation

Outline Proposal theme’s and format:

Cover page contains the following:

Abstract—a brief summary of your entire proposal that contains:

• The organization or club's name,

• The organization or club'sAccount Number

• The organization or club's current account balance

• Proposal theme and format: a. iv.

• The estimated amount of organization or club's funds being utilized for the event. If no club funds are being utilized you explain why.

• Amount Requested

• Sources of Funding

(If this is an Matching Funds OR Campus Wide funding request) You MUST have the proper forms submitted to Liz Rockstrogh (SU 207) by the time that a club representative is going to address the ICC Finance Committee meeting.

If planning to secure funding ASC-Cultural Affairs please indicate, so this proposal can be forwarded to the ASC-VP CA.

Introduction: No more than a ¶ that introduces your clubs reason and argument for seeking the funding. Include your account balance and all the other entities that your club is engaging with on this project.

Summary: No more than a ¶ that summaries the entire club proposal.

Organizational Information: Two to three ¶’s that contains the clubs Mission statement, informs on the level of group activity, areas of target community and other information that shows why funding should be granted. Give organizational details on who are the officers, who does most of the work, how the organization functions, and how it provides or services the greater or community in specific.

Problem/Need/Situation Description: Two to three ¶’s that is where you convince the AS/ICC that you are the organization that has the moxie to get the particular job done.

• Do not assume that the philanthropists are knowledgeable of your particular plight or need.
• Why is this event / cause important, and how this will be of a benefit to the population.
• Describe the situation in factual and human terms, providing good data demonstrated that your organization is knowledgeable or has the credibility to do the task. If no good data, than consider doing a simple research project.
• Keep it local, how will the immediate area community benefit from your venture.
• Keep it proportional to your ability, small changes can have just as a great impact if not more than too large or overarching grandiose goals or statements.
• Do not describe your project as the absence of your project. Ex: Not having enough beds in a shelter is not the problem—the problem is increased levels of unemployment, more shelter beds with job training is the solution.

Work Plan/Specific Activities: One to two ¶’s explaining what your organization plans to do about the problem or need. What are the overall goals giving details including:

• Who is the target audience/community?
• What are the planed activities?
• What stage in project planning are you at (a timeline would be helpful.)
• Who is doing what and what credentials do they have to get the job done.
• The where and when of the project—i.e. location, staffing concerns timing…

Proposal: Work Plan/Specific Activities continued…

• Publicity plan with examples that are to be presented in the Supplementary Materials section of club proposal package

Impact of Activities: One ¶ on the impact of the project—what will change as a result of the project. OR what is the intended impact of the project.

Evaluation: Two to three sentences to no more than a ¶ on: If the overall goal of the program is a type of betterment, than how or what is going to be done to track or evaluate the program successes or areas of needed improvement. You will need to include a copy of the event survey in the supplementary section in your proposal!

Other Funding: Two to three sentences to no more than a ¶ on who or what other organizations/programs or entities are contributing to your project? What level of engagement are they contributing? Purely fiscal, or by service only.

Line item Budget: A spreadsheet program may be useful or a simple inserted “table” that displays: (Use of the Budget forecast in your e-packet can be utilized by cutting and pasting)

• Opening balance, including base allocation.
• All forms of income: including funds being sought, fundraising, committed from other groups: may need to include fund transfer forms or promissory note from contributing entities
• All forms of expenditures.