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Notification Letter (Feb.8, 2007)
(text only version)

February 8, 2007

Dear Current and Former CCSF Students,

On Tuesday, February 6, 2007 City College of San Francisco’s (CCSF) Information Technology Department learned that a computer file created in May 2000, containing the names, addresses and social security numbers of approximately eleven thousand students was potentially viewable via the Internet. The file did not include any driver’s license numbers, credit card or banking information. The College took immediate steps to remove the file and ensure that it could no longer be viewed. 

The file in question was used in 2000 for providing students that attended in Summer 1999 their grades.  You should know that since June 2002, the College stopped using social security numbers as unique identifiers for students and switched to student identification numbers. All grades issued since 2002 are connected to student identification numbers and do not involve the use of social security numbers.

While we have no indication that anyone actually used any of this information, I want to bring this situation to your attention so that you are aware of the actions you can take to minimize any potential risk of identity theft.  As a precaution, you may wish to consider placing a fraud alert on your consumer credit file. By doing so, you let creditors know to watch for unusual or suspicious activity, such as someone attempting to open a new credit card account in your name. This procedure is described on a separate attachment included with this letter.  Information also is available on a website we have established: http://www.ccsf.edu/securityalert. The web site includes further suggestions for monitoring your credit and links to state and federal resources. Finally, we have established a toll-free number to help answer any additional questions you may have at 1-800-436-0108.  This service will be operational as of Tuesday, February 13, 2007.

We have a responsibility to safeguard personal information, and all members of the College's workforce take this obligation very seriously. We have worked hard during the past few years to reduce the amount of personal information used for any academic or business reasons to the absolute minimum.

I deeply regret any concern or inconvenience this incident may cause you.

Sincerely,


Dr. Philip R. Day, Jr.
Chancellor