Grades
When grades are given for any course of instruction taught in a community college district, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student's grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetency, shall be final.
Course repetition i regulated by Sections 55762 and 55763 of Title 5 of the California Code of Regulations. It is student-initiated and is not the same as course repeatability. Courses offered for credit may be repeated only when one (or more) of the following circumstances applies:
- The student has previously received a substandard grade of "D", "F" or "NC";
- The student has not previously earned a substandard grade and the district finds the student's grade is, at least in part, the result of extenuating circumstances; for example, accident or illness, military service, jury duty and so forth. However, the new grade cannot be counted for calculating GPA;
- The district has determined that a student should repeat a course as a result of a significant lapse of time since the student previously took the course. However, the new grade cannot be counted for calculating GPA. The notation of Post Grade Only on the academic transcript will be used instead;
- The district finds that permission to repeat a course is a valid disability accommodation, as verified by the City College of San Francisco Disabled Student Programs and Services Department. Authorization to repeat under these conditions only apply to special classes which utilized curriculum and materials specifically designed to address the educational limitations of the students with disabilities.
- The district finds that course repetition is necessary for a student to meet a legally mandated training requirement as a condition of continued paid or volunteer employment.
Late Withdrawals are those requested by students after the last day for official student or instructor initiated Withdrawal and up until a period of *two years after a final grade has been given. For information on the withdrawal appeal process, see the current City College Catalog under the section of "Academic Policies and Procedures." A late Withdrawal will be granted only for verifiable extenuating circumstances, which have prevented the student from academic participation.
Student Grade Review
The Student Grade and File Review Board, composed of students, faculty and administrators, reviews individual student grievances respecting course grades and file contents. After reviewing a particular grievance, the Board recommends appropriate action to the Chancellor, the instructor and the student. The Board acts as arbitrating body and does not have the power to change grades directly. STudents should be aware that there is also a Grading Policy Committee that addresses general grading practices and policies at the College.
A student who wishes to drop/withdraw from all courses should file a Leave of Absence. If the student registered for classes in the term he/ she is requesting the Leave of Absence, the student’s academic transcript will reflect “Leave of Absence” (see Calendar of Instruction for last day to file).
Students may take a maximum of one (1) semester Leave of Absence. If a student is requesting a Leave of Absence after enrolling in classes, the student will be mailed a registration appointment for the following school term and his/her registration will reflect that of a continuing student. If the student requests a Leave of Absence without attempting to register for classes for the school term, the student must re-submit an application for admissions and his/her registration priority will reflect that of a re-admitted student which has a lower priority than that of a continuing student.
If the deadline for requesting a Leave of Absence has expired and the student requests a waiver of College policy due to extenuating circumstances, the student must submit a Petition for Late Withdrawal to the Dean of Student Advocacy, Rights and Responsibilities. The student will be expected to provide verifiable documentation to support the extenuating circumstances.
Students who have a Hold on their academic records will be denied a Leave of Absence until all HOLDS are cleared.