Payment vouchers are available in SU 207.  You can use this form to get a check  before your event, to reimburse purchases after an event. etc. Below are more details on the many uses of the Payment Voucher.

Remember the technicalities!  Original receipts must be submitted and taped to a 8.5x11 sheet of paper.  Each recipt must clearly identify the name and location of the company along with the date of purchases. All receipts and club minutes must be initialed by the advisor.

Payment Vouchers are submitted to the Office of Student Activities for the Deans signature. Processing time may take 1-2 days in the Student Activities office and up to 10 days in administrative services.

Cash Advance
This is a request to "withdraw" funds from your account to purchase items before your event.  Only the club advisor can pick up Cash Advance Check.  The advisor is also responsible for reconciling the advance after the event.

1. Fill out a Payment Voucher for the needed amount
2. List the advisor's name as the  "Payee"
3. Cash Advance Check will be made available in Conlan Hall E104 within 5-7 working days
4. Expense statement must be submitted to the Dean within 10 days of the event with original receipts attached, intialled by the advisor and taped to a 8.5  x11 sheet of paper
5. Club account will be frozen if Cash Advances are not reconciled within 10 days 

Reimbursement
Club expenses may be reimbursed by submitting a payment voucher with original receipts attached.

Travel /Conference

1. Payment voucher for registration/hotel/cash advance must include a flyer or registration material
   
2. Travel expense report must be  turned in within 5 working  days after the event , the report must include flyer or registration material
3. For transportation by provate car, reinboursment is 58.5 cents/mile

Paying A Vendor
Fill out a payment voucher made out to vendor, attach an original invoice/bill or price quote