Recognized clubs have access to all kinds of campus resources.  However, to take advantage of these resources, clubs must fill out the proper forms correctly and in a timely manner.  Below you will find a list of common club event needs and the forms required to fulfill each.  Go through the list to see what forms you need.  All the forms listed below are available in SU207 in a brown file accordion and upon request in 205.

START HERE

ALL events require an "EVENT REQUEST FORM"  which must be submitted  to the Student Activities Office at least 5 days prior to the date requested.  (place completed forms in the "club paperwork" basket in SU207)

Depending on your clubs needs, attach forms listed below:

If your event takes place in other campus facilities: fill out APPLICATION FOR USE OF DISTRICT PROPERTY

If your event requires a classroom use: fill out CONFIRMATION FORM

If your event is after business hours (5pm): fill out APPLICATION FOR USE OF DISTRICT PROPERTY

If your event is after 7pm or on a weekend: fill out WEEKEND OR AFTER 7PM FORM

If your event requires music, mics, etc: fill out TECHNICAL REQUIREMENTS FORM

If your event needs a canopy, tables, chairs, please indicate this, and the quantity needed on the Event Request Form. Also indicate if there will be food at your event.

Fundraisers

• Funds must be deposited into club account within 2 days of your event.
• This is done by submitting a FUNDRAISING DEPOSIT STATEMENT
• Attach original receipts if expenses are incurred, initialed by advisor, and taped to an 8.5 x11 sheet of paper

Fieldtrips

• Fill out a FIELD TRIP AUTHORIZATION RELEASE AGREEMENT for each member
• Originals stays with Advisor, copies to Student Activities (for details on paying for registration/hotel/travel expenses refer to the "payment voucher" tab)