Faculty and Staff can get a CCSFmail account on CCSF's branded Google domain. This allows access to Google apps, including Calendar, Docs, and Sites, in the same domain as other CCSF Faculty and Staff as well as students. This make it easy to share information, if you want, with other CCSF users.
If you want to forward your CCSFmail emails to another email account, you need to set that up. See these instructions.
- Faculty Class lists (accessible from the Class Schedule portal on the MyCCSF page) will list student CCSFmail addresses or the preferred addresses that students have chosen to provide.
Forwarding to or from CCSFmail
GroupWise has a 250 megabyte limit on your mailbox. Google mail allows almost 8 gigbytes - 32 times the Groupwise capacity. As a result, many employees choose to forward Groupwise email to CCSFmail and have their email be automatically deleted from their Groupwise space.
If you want to forward your Groupwise email to your new CCSFmail account, follow these instructions.
To make sure that the forwarded mail doesn't fill up your sent mail, you'll need to also perform these steps.
For Students, the official CCSF stance on forwarding is summed up in this language: The best way to ensure that you receive all CCSF communications is to use your CCSFmail. Because forwarding email is not reliable, CCSF does not recommend it. If you choose to forward, making sure that you receive and read all CCSF messages is your responsibility.
However, particularly during the transition to mandatory CCSFmail accounts, students may resent getting yet another email address that they have to remember. In this case, and given the caveat above, faculty members have found that they have good luck showing their classes how to forward from CCSFmail to an address that the students check regularly.
This is pretty easy in CCSFmail/Gmail. Here are the steps.
Q & A
First: You must have a CCSF GroupWise email account. This is the address to which all official CCSF email announcements are sent. Get the Information Technology Services Request for CCSF Network Login and GroupWise Email form from your local ITS person, the TLC lab (313 Batmale) or the Help Desk (239-3711). Fill it out and send in all copies to the address on the form. In about a week you will receive a copy that includes your login id. For information on using Groupwise go to www.ccsf.edu/gw.
Once you have a GroupWise account, to get the Gmail account:
- Open a web browser and go to http://tinyurl.com/ccsf-gmail to access the online Employee CCSFmail Request Form
- Or go to the main CCSF Web page and click MyCCSF. Then, in the For Faculty and Staff column, click the Apply for Employee Gmail account link and fill in the form.
When the account is created, you'll receive an email to your CCSF GROUPWISE email with instructions on how and where to log in. You will receive a separate email with your default password.
Your address has the form email@example.com - so, Jane Doe's address would be firstname.lastname@example.org. This differs from the form of student accounts, where the login is first initial+lastname[+number if necessary]@mail.ccsf.edu.
Open a web browser (such as IE, Firefox, Safari, or Chrome). Use this URL:
You will be asked for your Username and password.
You can also get to your email logon page from the main CCSF webpage –
- Click MyCCSF
- Look on either column or in the links at the right for a login link to CCSFmail.
- The first time you access your CCSFmail account, you have to choose a password. Please enter the password twice, once in the Choose a password box and then in the Re-enter password box.
- Watch the screen! Google will reject passwords that are too short or too easy to break.
- If you want the menus displayed in a language other than English, select the language you want.
- Finally, type in the characters you see in the box
- If you agree with the terms and conditions of usage, press I Accept. Click the Create my Account button and you can begin using your CCSFmail account.
- If you do not agree to the terms and conditions, press the Cancel button and an email account will not be created for you.
Email Ana Soto from your GroupWise account to email@example.com Please use a subject line that identifies your status and the exact nature of the request: e.g. Faculty CCSF Gmail password reset. Students can go to W4 to reset their password.
Faculty/Staff CCSFmail allows you use the various applications, called Google Apps, attached to the start page. These include Documents, Calendars and sites, where you can create a CCSF-branded Web site for your classes or yourself.
Also, you will be inside the same domain as the other CCSFmail users, students, Faculty and Staff. You can easily choose to share documents or calendars with people inside the CCSF domain if you wish (you can also keep everything private, or share with everyone on the internet).
In order to change your password you must:
- Logon to your CCSFmail account
- Click the Gear icon, upper right)
- Click on the Settings link (top right)
- Select the Accounts tab
- Click the Google Account Settings link
- Click the Change Password link
- Follow the instructions: Password must contain at least six characters, of which at least one must be a number.
- Click Save or your changes won't stick!
Forwarding a single email:
- Open the email
- Click the Reply button, top right
- Click Forward and enter the address to which you want to forward
Forwarding ALL email from your CCSFmail account:
- Login to your CCSFmail account.
- Then follow the instructions in Google's Help page on forwarding.
- Printable PDF Forwarding instructions.
No, once a mail message is deleted, we are unable to recover it.
All students now automatically get a CCSFmail address. All official communication with CCSF is handled through this account, so it's important that the students be able to access it - if only to forward it all to their normal account. Also, when online classlists now list these Gmail addresses, so if you want to email your students, you have a stake in helping students use Gmail. Here's a document that fills you in on the details of the student process. It can be used as the basis of a class in a computer lab:
Yes, call 239-3987 during business hours. Email help is available at firstname.lastname@example.org