Obtaining Board Approval

How Do I Obtain Board Approval of My Grant, Donation, or Contract?

All incoming grants require that you submit a "For Information Only" (FIO) item to the Board of Trustees prior to having a fund number (expenditure account) assigned to your grant.

Click here for information on developing your FIO.

Donations that are not classified as grants and that exceed a cash value of $250 require Board approval through a C3 Resolution.  This includes cash donations and in-kind donations (e.g., equipment, supplies, etc.).  All donations, regardless of size, require that we issue an acknowledgement through the Grants Office.  Contact Steve Kech for more information.

All contracts require Board approval, regardless of size and regardless of origin.  This includes:

  • Grant-funded contracts/sub-recipient agreements incoming to the District
  • Grant-funded contracts/sub-recipient agreements outgoing from the District
  • Contract Ed-related contracts incoming to the District
  • Contract Ed-related contracts outgoing from the District
  • Standard contracts incoming to the District
  • Standard contracts outgoing from the District

Contracts are presented to the Board on a matrix entitled, “Authorization to approve new contracts and modify existing contracts.” 

Click here for information on developing your matrix item.

Occasionally, grants or contracts will require Board approval through the submission of a standard Board Resolution.  We will advise you of this when necessary.