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Board of Trustees Meetings: January 24, 2013

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January 24, 2013
MEETING AGENDAS
Description
Notices OCEAN CAMPUS
Multi-Use Building, Room 140
50 Phelan Avenue, San Francisco
Thursday, January 24, 2013
Open Session - 6:00 p.m.
Board Notice



CLOSED SESSION
50 Phelan Avenue, San Francisco
MUB, Mezzanine Conference Room, MUB 39
Thursday, January 24, 2013
Board Notice

 

Table of Contents  
I

 

ROLL CALL

 

II

 

PLEDGE OF ALLEGIANCE

 

III

 

ADOPTION OF AGENDA

 

IV

 

APPROVAL OF MINUTES

·         December 13, 2013

·         January 10, 2013

V

APPROVAL OF CONSENT AGENDA ITEMS

CONTRACTS/GRANTS

A. Approval of Contracts for Expenditures from Unrestricted Funds    (pg. 1)    
                 

B. Approval of Incoming Restricted Funds (Grants and Contract Education)  (pg. 4)  
                   
 
C. Approval of Contracts for Expenditures from Restricted Funds as required  by Grant Funding or Contract Education  (pg. 14)                                                  
                    
D. Authorization to conduct a Summer 2013 Study Abroad Program in Culinary Arts in Oaxaca, Mexico and to contract with Capital Travel Solutions (CTS), formerly known as Kristensen International Travel and Tours, Ltd. (KITT) for travel and logistical program arrangements (pg. 23) 

 

EQUIPMENT, SUPPLIES & SERVICES

E. Procurement of Equipment, Supplies, Services, Etc., less than $3,000 (page 25)  

F.a Procurement of Equipment, Supplies, Services, Etc., more than or equal to $3,000 (page 26)   

F.b      

                                
G. Acceptance of Gifts/Donations (page 29) 

 

HUMAN RESOURCES

                  
H. Academic Employees (Faculty) Credit Program/Non-Credit Program,  District Funded City College of San Francisco Temporary Hourly  Assignments – Academic Employees: General Fund, Unrestricted and amending previously granted Leaves of Absence (page 31)                               
                      

I. Academic Employees (Faculty) Credit Program/Non-Credit Program,                   Categorically Funded City College of San Francisco Temporary Hourly Assignments – Academic Employees  (page 32) 

VI CONVERSATION WITH CALIFORNIA COMMUNITY COLLEGES’ CHANCELLOR  BRICE HARRIS
VII

 

INFORMATION ITEMS

A. Accreditation Liaison Officer Gohar Momjian will present an update on the College's progress in preparing the March 15 Show Cause Report and Interim Chancellor Dr. Thelma Scott-Skillman will provide an update on the Closure Report.
See Appendix A: 1st Draft Show Cause Report and Closure Report

Workgroup 14, composed of the Board of Trustees, is responsible for providing input to prepare the response to Standard IVB1, the accreditation standard that specifically deals with the governing board. Standard IVB1 states:

 The institution has a governing board that is responsible for establishing policies to assure the quality, integrity, and effectiveness of the student learning programs and services and the financial stability of the institution. The governing board adheres to a clearly defined policy for selecting and evaluating the chief administrator for the college of the district/system. See Appendix B: Outline for Discussion

B. Monthly Financial Report:  Vice Chancellor of Finance and Administration Peter Goldstein & Chief Financial Officer John Bilmont will present an update on forecast for Fiscal Year 2012-2013, progress made on FCMAT recommendations, Governor's Budget  for 2013-2014, and Long Term Plan for Fiscal Stability and Addressing Accreditation Priorities

VIII

 

ACTION ITEMS

A.  Policy Revision – The Accrediting Commission strongly recommended the college review, revise and add various policies that reflect best practices in community colleges. The following amended policy is a part of that effort:

Board Policy 8.01 – BUDGET PREPARATION AND FISCAL ACCOUNT

 The preparation and publication of an annual budget of all District funds shall be   consistent with existing law and in accordance with a District budget calendar for      review, tentative adoption and final adoption.  “Budget” includes any tentative,       proposed, or final budget required by law.

The Chancellor, or other designee, shall prepare and submit to the Board such reports showing the financial and budgetary condition of the District, including outstanding obligations, as required by law and as necessary to apprise the Board of fiscal circumstances affecting policy decisions.

Budget development shall meet the following criteria:

 
* The annual budget shall support the District’s strategic plans.

* Assumptions upon which the budget is based are presented to the Board for review.
 
* Unrestricted general reserves shall be no less than the prudent reserve defined by the Chancellor’s Office of the California Community Colleges.

 
* Changes in the assumptions upon which the budget was based shall be reported to the Board in a timely manner.

* Budget projections address long term goals and commitments.

RECOMMENDATION: That the Board of Trustees conduct a second reading of the  amended board policy 8.01 – Budget Preparation and Fiscal Accountability

 

B. Formation of Parcel Tax Oversight Committee – Intention to amend San Francisco Community College District Policy Manual by adding Board Policy 2.11 – Parcel Tax Oversight Committee (pg. 33)      

Attachment A

Attachement B                 
      
C. Authorization to enter into a contract with CBRE for expert assistance in real estate matters (pg. 43)

D. Public Notice of Initial Proposal of the Service Employees International Union,
Local 1021, AFL-CIO for a Successor Collective Bargaining Agreement between San Francisco community College District and Service Employees International Union, Local 1021, AFL-CIO (pg. 44) 

IX

BOARD OF TRUSTEES’ REPORTS

X

CHANCELLOR’S REPORT

XI

PUBLIC COMMENT

XI

REPORT FROM CONSTITUENT GROUPS

Associated Students: Christy Xu, Chinatown/North Beach President

                               Scarlet Gomez, Gough President

                                Krystal Saechin, John Adams President

                                Academic Senate: Karen Saginor, President

                                Classified Senate: James Rogers, President

XIII

CLOSED SESSION ANNOUNCEMENTS - Legal Counsel Scott Dickey

XIV

ADJOURNMENT

XV

SFCCD FINANCING CORPORATION ANNUAL MEETING

·         Call to Order

·         Election of Officers (President, Vice President, & Secretary/Treasurer)

·         Public comments

·         Adjournment