Board of Trustees Meetings: November 2012

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November 15, 2012 MEETING AGENDAS	Description
Notice	OCEAN CAMPUS Multi-Use Building, Room 140 50 Phelan Avenue, San Francisco Thursday, November 15, 2012 Open Session - 6:30 p.m.
Table of Contents
I	Roll Call
II	PLEDGE OF ALLEGIANCE
III	ADOPTION OF AGENDA
IV	PUBLIC COMMENT
V	APPROVAL OF MINUTES • October 25, 2012 Special Meeting • October 25, 2012
VI	REPORT FROM CONSTITUENT GROUPS Associated Students: Chun Yu Ou, Civic Center President Sarah Fox, Evans President Emanuel Andreas Southeast President Academic Senate: Karen Saginor, President Classified Senate: James Rogers, President
VII	Updates: A. Accreditation Update – Accreditation Liaison Officer Gohar Momjian will present an update on the College’s progress in preparing the March 15 Show Cause report B. Monthly Financial Report – Vice Chancellor of Finance and Administration - Peter Goldstein & Chief Financial Officer John Bilmont will present an update on forecast for Fiscal Year 2013-2014, projections for 2013-2014, and status of District Fund balance.
VIII	DISCUSSION/ACTION ITEM Policy Revisions/Additions – The Accrediting Commission strongly recommended the college review, revise and add various policies that reflect best practices in community colleges. The following policies are part of that effort and reflect the issues and recommendations included in our Accreditation Report submitted on October 15. Following the second reading and adoption of these policies, the Chancellor, in consultation with the appropriate constituent representatives, develop implementation procedures. These revised documents will supersede any previously approved policies and procedures related to these topics. See Appendix A. 1.Board Policy 2.07 – CITY COLLEGE OF SAN FRANCISCO DISTRICT POLICY ON PARTICIPATORY GOVERNANCE 2.Board Policy 2.08 - CITY COLLEGE OF SAN FRANCISCO COLLEGIAL GOVERNANCE: ACADEMIC SENATE 3.Board Policy 3.04 – CITY COLLEGE OF SAN FRANCISCO POLICY GOVERNING THE EMPLOYMENT OF ACADEMIC AND CLASSIFIED ADMINISTRATORS 4.Board Policy 3.18 – CITY COLLEGE OF SAN FRANCISCO POLICY GOVERNING EVALUATION OF ACADEMIC AND CLASSIFIED ADMINISTRATORS RECOMMENDATION: The Board of Trustees conducts a second reading and approves Board Policies 2.07, 2.08, 3.04, and 3.18.
IX	APPROVAL OF CONSENT AGENDA ITEMS FINANCE
B1	Approval of Incoming Restricted Funds (Grants and Contract Education)
B2	Approval of Contracts for Expenditures from Restricted Funds as Required by Grant Funding or Contract Education
B3	Authorize Larkin Company as the District’s Short-Term Disability and Paid Family Leave Administrator for 2013
B4	Authorize Lincoln Financial Services as the District’s Long Term Disability Provider for 2013, 2014, and 2015
B5	Authorization to establish a new and separate bank account at Wells Fargo Bank
	EQUIPMENT/SUPPLIES AND SERVICES
C1	Procurement of Equipment, Supplies, Services, Etc., less than $3,000
C2	Procurement of Equipment, Supplies, Services, Etc., more than or equal to $3,000 Attachment
C3	Acceptance of Gifts/Donations
	HUMAN RESOURCES
G1-13	Academic Employees (Faculty) Credit Program/Non-Credit Program, District Funded City College of San Francisco Temporary Hourly Assignments – Academic Employees: General Fund, Unrestricted and Amending previously granted Leaves of Absence
H1-3	Academic Employees (Faculty) Credit Program/Non-Credit Program, Categorically Funded City College of San Francisco Temporary Hourly Assignments – Academic Employees
N1-2	Academic Employees (Faculty) - Community Services Classes City College of San Francisco - Temporary Hourly Assignments – Academic
X	ACTIONS ON OTHER RESOLUTION AGENDA ITEMS FINANCE
B6	City College establish a contract with Pullman Construction Inc. for the installation of a Batmale Hall Data Center Air Conditioning System
B7	Authorization to contract with Microsoft to provide e-mail services to City College employees
B8	Approval of Special Services Contract - Authorization for one Contract Modification
B9	Authorization to apply for an energy efficiency loan of up to $3 million from the California Energy Commission to implement energy efficiency measures (Grant Funds) Attachment
	SPECIAL
S1	Authorization to Apply for Grant Funding
S2	Amend current plan agreements with VALIC to include an employer contribution option and the District establish a 415(m) plan with VALIC that includes an employer contribution option
XI	Board of Trustees' Report
XII	Chancelor's Report
XIII	Closed Session Announcements - Legal Counsel Scott Dickey
XIV	Adjournment