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Board of Trustees Meetings: November 2012

Agendas for meetings of the City College of San Francisco Board of Trustees are composed of a variety of resolutions.  In general, Agenda items are proposed by either Administrators of City College of San Francisco, or members of the Board of Trustees.

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November 15, 2012
MEETING AGENDAS
Description
Notice OCEAN CAMPUS
Multi-Use Building, Room 140
50 Phelan Avenue, San Francisco
Thursday, November 15, 2012
Open Session - 6:30 p.m.
Table of Contents  
I
Roll Call
II
PLEDGE OF ALLEGIANCE
III

ADOPTION OF AGENDA
IV
PUBLIC COMMENT
V

APPROVAL OF MINUTES

•    October 25, 2012 Special Meeting
•    October 25, 2012

VI
REPORT FROM CONSTITUENT GROUPS
Associated Students:    Chun Yu Ou, Civic Center President
                            Sarah Fox, Evans President
                            Emanuel Andreas Southeast President
Academic Senate:   Karen Saginor, President
Classified Senate:    James Rogers, President

VII

Updates:

A. Accreditation Update – Accreditation Liaison Officer Gohar Momjian will present an update on the College’s progress in preparing the March 15 Show Cause report

B. Monthly Financial Report – Vice Chancellor of Finance and Administration -
Peter Goldstein & Chief Financial Officer John Bilmont will present an update on
forecast for Fiscal Year 2013-2014, projections for 2013-2014, and status of District
Fund balance.

VIII


DISCUSSION/ACTION ITEM


Policy Revisions/Additions – The Accrediting Commission strongly recommended the  college review, revise and add various policies that reflect best practices in community colleges. The following policies are part of that effort and reflect the issues and recommendations included in our Accreditation Report submitted on October 15.
                             
Following the second reading and adoption of these policies, the Chancellor, in consultation with the appropriate constituent representatives, develop implementation procedures.  These revised documents will supersede any previously approved policies and procedures related to these topics.  See Appendix A.


1.Board Policy 2.07 – CITY COLLEGE OF SAN FRANCISCO DISTRICT POLICY
   ON PARTICIPATORY GOVERNANCE

2.Board Policy 2.08 - CITY COLLEGE OF SAN FRANCISCO COLLEGIAL
  GOVERNANCE: ACADEMIC SENATE

3.Board Policy 3.04 – CITY COLLEGE OF SAN FRANCISCO POLICY GOVERNING THE   EMPLOYMENT OF ACADEMIC AND CLASSIFIED ADMINISTRATORS

4.Board Policy 3.18 – CITY COLLEGE OF SAN FRANCISCO POLICY   
  GOVERNING EVALUATION OF ACADEMIC AND CLASSIFIED   
  ADMINISTRATORS
     
RECOMMENDATION: The Board of Trustees conducts a second reading and approves Board Policies 2.07, 2.08, 3.04, and 3.18.

IX
APPROVAL OF CONSENT AGENDA ITEMS

FINANCE

B1
Approval of Incoming Restricted Funds (Grants and Contract Education)
B2
Approval of Contracts for Expenditures from Restricted Funds as Required by Grant Funding or Contract Education                                                   
B3
Authorize Larkin Company as the District’s Short-Term Disability and
Paid Family Leave Administrator for 2013 
B4
Authorize Lincoln Financial Services as the District’s Long Term Disability
Provider for 2013, 2014, and 2015
B5
Authorization to establish a new and separate bank account at Wells
Fargo Bank
  EQUIPMENT/SUPPLIES AND SERVICES
C1
Procurement of Equipment, Supplies, Services, Etc., less than $3,000
C2

Procurement of Equipment, Supplies, Services, Etc., more than or equal to $3,000

Attachment

C3
Acceptance of Gifts/Donations
  HUMAN RESOURCES
G1-13
Academic Employees (Faculty) Credit Program/Non-Credit Program, District Funded City College of San Francisco Temporary Hourly
Assignments – Academic Employees: General Fund, Unrestricted and
Amending previously granted Leaves of Absence 
H1-3
Academic Employees (Faculty) Credit Program/Non-Credit Program, Categorically Funded City College of San Francisco Temporary Hourly
Assignments – Academic Employees
N1-2
Academic Employees (Faculty) - Community Services Classes
City College of San Francisco - Temporary Hourly Assignments –
Academic

X
ACTIONS ON OTHER RESOLUTION AGENDA ITEMS
FINANCE
B6

City College establish a contract with Pullman Construction Inc. for the
installation of a Batmale Hall Data Center Air Conditioning System
B7
Authorization to contract with Microsoft to provide e-mail services to City
College employees
B8

Approval of Special Services Contract - Authorization for one Contract
Modification
B9

Authorization to apply for an energy efficiency loan of up to $3 million from
the California Energy Commission to implement energy efficiency  measures (Grant Funds)

Attachment

  SPECIAL
S1

Authorization to Apply for Grant Funding
S2
Amend current plan agreements with VALIC to include an employer contribution option and the District establish a 415(m) plan with VALIC that
includes an employer contribution option
XI
Board of Trustees' Report
XII
Chancelor's Report
XIII Closed Session Announcements - Legal Counsel Scott Dickey
XIV Adjournment