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Board of Trustees Meetings: December 2012

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December 13, 2012
MEETING AGENDAS
Description
Notice

OCEAN CAMPUS
Multi-Use Building, Room 140

50 Phelan Avenue, San Francisco
Thursday, December 13, 2012
Open Session - 6:30 p.m.

CLOSED SESSION

50 Phelan Avenue, San Francisco

MUB, Mezzanine Conference Room, MUB 39

Thursday, December 13, 2012

 

Table of Contents  
I

 

ROLL CALL

 

II

 

PLEDGE OF ALLEGIANCE

 

III

 

ADOPTION OF AGENDA

 

IV

 

PUBLIC COMMENT

 

V

 

APPROVAL OF MINUTES


* October 25, 2012
* November 15, 2012

 

VI

 

REPORT FROM CONSTITUENT GROUPS


Classified Senate:      James Rogers, President
Associated Students: Bouchra Simmons, Downtown President
                                       Shanell Williams, Ocean President
                                       Emanuel Andres, Southeast President    
Academic Senate:      Karen Saginor, President

VII

 

UPDATES

A. Monthly Financial Report – Vice Chancellor of Finance and Administration Peter Goldstein & Chief Financial Officer John Bilmont will present an update on forecast for Fiscal Year 2012-2013, projections for 2013-2014, and status of District Fund balance.

B. Update on Progress to Collect Student Fees Due at Registration
– Dr. Ed Shenk, Interim Vice Chancellor of Student Development, will both during the current Spring term and for a more permanent adjustment for Summer 2013.  In the development of the process to collect fees at point of registration, staff is ensuring that certain groups, such as Dream Act students and veterans can still have their fees deferred until funds can be awarded for fee payment.

C. Update on Marketing and Outreach Efforts to Increase Enrollment - Interim Chancellor Dr. Thelma Scott-Skillman will provide details of the marketing plan being implemented by 25th Hour Communications, as well as describe the many initiatives undertaken by the college constituencies and units. See Appendix A.

VIII

 

DISCUSSION/ACTION ITEM

A. Accreditation Liaison Officer Gohar Momjian will present an update on the College's progress in preparing the March 15 Show Cause report.  Workgroup 14 composed of the Board of Trustees is responsible for providing initial input to prepare the response to Standard IVB1, the accreditation standard that specifically deals with the governing board. Standard IVB1 states:
 
The institution has a governing board that is responsible for establishing policies to assure the quality integrity, and effectiveness of the student learning programs and services and the financial stability of the institution. The governing board adheres to a clearly defined policy for selecting and evaluating the chief administrator for the college of the district/system.
 
 RECOMMENDATION:  The Board will provide guidance and direction in responding to Standard IVB1 (including subsections a-j).

B.    Dr. Ed Shenk, Interim Vice Chancellor of Student Development, will present a report on the proposed re-organization of the Student Development Division with rationale, summary of focus group input and recommendations for a re-organization of the Division.  He will provide a brief power point outlining the key components of the report and the final recommendations.  See Appendix B.

 

RECOMMENDATION: That the Board of Trustees approve the proposed re-organization of the Student Development Division with the understanding that upon further review the Chancellor may make some modifications but will adhere to these basic principles and the anticipated budget savings. Implementation of this proposed structure is subject to any legally required consultation(s) over the effects of the changes in structure.

C.    Policy Revisions/Additions – The Accrediting Commission strongly recommended the college review, revise and add various policies that reflect best practices in community colleges. The following amended policy is a part of that effort:

Board Policy 8.01 - BUDGET PREPARATION AND FISCAL ACCOUNT

The preparation and publication of an annual budget of all District funds shall be   consistent with existing law and in accordance with a District budget calendar for      review, tentative adoption and final adoption.  “Budget” includes any tentative,       proposed, or final budget required by law.

The Chancellor, or other designee, shall prepare and submit to the Board such reports showing the financial and budgetary condition of the District, including outstandingobligations, as required by law and as necessary to apprise the Board of fiscal circumstances affecting policy decisions.

Budget development shall meet the following criteria:

• The annual budget shall support the /District’s strategic plans.

• Assumptions upon which the budget is based are presented to the Board for review.

• Unrestricted general reserves shall be no less than the prudent reserve defined by the Chancellor’s Office of the California Community Colleges.

• Changes in the assumptions upon which the budget was based shall be reported to the Board in a timely manner.

• Budget projections address long term goals and commitments.

    RECOMMENDATION: That the Board of Trustees conduct a first reading of BP 8.01 –

     Budget Preparation and Fiscal Accountability and provide direction for any

     modifications to be incorporated before the second reading.

 

IX

 

APPROVAL OF CONSENT AGENDA ITEMS

 

 

 

FINANCE

 

B1

 

Approval of Incoming Restricted Funds (Grants and Contract Education) 

 

B2

 

Approval of Contracts for Expenditures from Restricted Funds as required  by Grant Funding or Contract Education   

                               

B3

 

Approval of outgoing unrestricted funds (General Fund)

 

B4

 

Authorization to Conduct a Fall 2013 Study Abroad Program in Paris, France and to Contract with ACCENT International Consortium for Academic Programs Abroad (ACCENT) for Travel and Logistical Program Arrangements.

 

B5

 

Authorization to Conduct a Spring 2014 Study Abroad Program to Rome and Florence, Italy and to contract with ACCENT International Consortium for Academic Programs Abroad, Ltd (ACCENT) for Travel and Logistical Program Arrangement

 

B6

 

Authorization to Conduct a Spring 2014 Study Abroad Program in Madrid, Spain, and to Contract with ACCENT International Consortium for Academic Programs Abroad, Ltd (ACCENT) for Travel and Logistical Program Arrangements

 

B7

 

Authorization to enter into a contract with Insight Investments LLC for   purchase of refurbished computers

 

B8

 

Authorization for three (3) new construction contracts and one (1) new  construction related service contracts that are not more than $60,000. Contracts not subject to the formal bidding requirements of the Public  Contract Code

 

 

 

EQUIPMENT/SUPPLIES AND SERVICES

 

C1

 

Procurement of Equipment, Supplies, Services, Etc., less than $3,000

 

C2

 

Procurement of Equipment, Supplies, Services, Etc., more than or equal to $3,000

Attachment

 

C3

 

Acceptance of Gifts/Donations

 

C4

 

Disposal of Personal Property with Insufficient Sales Value

Attachment

 

 

 

HUMAN RESOURCES

 

F1

 

Educational Administrator - Associate Dean Outreach and Recruitment

 

F2

 

Academic Employees Acceptance of Resignation and/or Resignation with the Intent to Retire

 

F3

Administrative Non-Educational Appointment - Interim Dean Employee Relations - Classification B, Manager V                                                 

(pg. 44)

Attachment

G1-13

 

Academic Employees (Faculty) Credit Program/Non-Credit Program, District Funded City College of San Francisco Temporary Hourly Assignments – Academic Employees: General Fund, Unrestricted and Amending previously granted Leaves of Absence.

 

H1-3

 

Academic Employees (Faculty) Credit Program/Non-Credit Program, Categorically Funded City College of San Francisco Temporary Hourly Assignments – Academic Employees

 

 

 

SPECIAL

S1

 

Approval of 6 new courses, 10 new course options, and 6 new instructional programs recommended by the College Curriculum Committee.

 

XI

 

 ACTIONS ON OTHER RESOLUTION AGENDA ITEMS

 

 

 

FINANCE

   
B9

 

Award of Soccer Field Pad Contract

 

B10

 

Special Services Contract with Strata Information Group (SIG) to provide Information Technology Consultation at a cost not to exceed $140,000 for fiscal year 2012-2013

 

 

 

SPECIAL

S2

 

Authorization to Apply for Grant Funding

 

S3

 

Amend the current master agreement between the San  Francisco Community College District and the San Francisco Community College District Bookstore Auxiliary

 

S4

 

Resolution Establishing a Parcel Tax Rate and Authorizing Collection

Amended S4

 

S5

 

City College of San Francisco applauds Rodrigo Santos  for his outstanding service as  a trustee.

 

S6

Public Notice of Initial Proposals of the San Francisco Community
College District for a Successor Collective Bargaining Agreement
between the District and Stationary Engineers, Local 39, AFL-CIO

S7

Public Notice of Initial Proposals of the San Francisco Community
College District for a Successor Collective Bargaining Agreement
between the District and San Francisco Building and Construction
Trades Council Unions

S8

Public Notice of Initial Proposals of the San Francisco Community
College District for a Successor Collective Bargaining Agreement
Between the District and Service Employees International Union,
Local 1021, AFL-CIO

S9

Recommend adoption of modified terms and conditions of
employment for academic management employees for fiscal year
2012-2013 (Resolution will be made available if and when agreements
are reached in time for the December 13 Board meeting.)

S10

Recommend adoption of modified terms and conditions of
employment for unrepresented classified management, supervisory,
and confidential employees for fiscal year 2012-2013 (Resolution will be made available if and when agreements are reached in time for the
December 13 Board meeting.)

XII

 

BOARD OF TRUSTEES’ REPORTS

 

XIII

 

CHANCELLOR’S REPORT

 

XIV

 

CLOSED SESSION ANNOUNCEMENTS - Legal Counsel Scott Dickey

 

XV

 

ADJOURNMENT

 

 

JANUARY MEETING:

January 24 – 6:30 P.M. – Regular Board of Trustees Meeting