Instructors are expected to assign one official midterm grade and one final grade for each
student. This does not preclude giving students periodic progress reports throughout the
school term. Such practice is encouraged and is a benefit to the student and the
instructor. All student records, both credit and non-credit, are on-line in the ISIS system.
Faculty may retrieve them by using "01" for credit or "02" for non-credit.
Use of Midterm and Final Grade Reports
The main purpose of assigning grades is to provide a method for establishing a student's
academic progress. It also serves to provide information to employers (at the student's
written request), various federal, state and local government agencies, as well as to serve
as the basis for the awarding of various scholarships. Consequently, any error in the
assignment of a grade may result in a serious injustice to the student. (Barclays
California Code of regulations, Section 55758)
MIDTERM GRADES (CREDIT CLASSES)
Scope of Midterm Grades
The grade assigned at the end of the midterm period should reflect the student's actual
progress during that period.
Midterm Grade of Incomplete
A midterm grade of INCOMPLETE (I) should be assigned only if the required course work
is not complete due to illness or other circumstances beyond the control of the student.
Changing of Midterm Grades
Midterm grades are not entered into a student's permanent record. However, if an error
was made in the assignment of a student's grade, it should be changed by the instructor,
utilizing the appropriate form (available at the Office of A. & R.) and submitting it to the
Office of Admissions and Records. Midterm grading errors can adversely affect a
student's financial aid and veterans' educational benefits eligibility.
FINAL GRADES (CREDIT CLASSES)
The final grade should reflect the instructor's assessment of how the student has
accomplished the educational goals and objectives of the course. The criteria for grading
MUST be made clear to the students and should be contained in the course syllabus.
FINAL EXAMINATIONS (CREDIT CLASSES)
Final examinations are required in all courses except those which are excluded by the
Provost. Final examinations MUST be given on the dates and at the time published
in the Time Schedule. Approval by the Provost is necessary for any change. Students
are required to take final examinations with the section in which they enrolled (General
Rules and Regs. - Final Exams, College Catalog). Final examinations are to be kept for
a period of three years if not returned to the student.
Final Grade of Incomplete
A final grade of incomplete should be assigned ONLY if illness or other unusual
circumstances beyond the control of the student prevented the student from taking the
final examination or meeting the course requirements.
When an instructor assigns a final grade of Incomplete (I), a Record of Incomplete
Form (available at the Office of A. & R.) must be completed and filed at the time final
grades are submitted to the Office of Admissions and Records. This form specifies the
conditions the student must meet in order to remove the Incomplete. This form also
specifies the grade that should be recorded if the Incomplete is not removed. This form
becomes part of the student's permanent record.
Instructors may not assign a final grade of "W" if the Incomplete is not removed.
The student receiving a final grade of Incomplete must contact her/his instructor and meet
the conditions set within one month after the first day of instruction in the student's next
regular (fall or spring) semester of attendance, or no later than one year from the last day
of instruction in the semester of issuance, whichever date comes first in accordance with
the College Catalog.
To remove a final grade of Incomplete, the instructor must complete a Removal of
Incomplete Grade Form, available at the Office of Admissions and Records. Conditions
under which an Incomplete grade can be removed are described in the College Catalog.
This form also becomes part of the student's permanent record.
If a student is unable to remove a final grade of Incomplete within the specified time as
a result of unusual circumstances beyond the control of the student, s/he, after
consultation with the instructor, may petition the Provost for an extension of time.
Instructors are expected to follow the current grading policies as described
in the College Catalog and Grading Policy Handbook (available from all
chairpersons and at all libraries).
Changing of Final Grades
Normally, a final grade (whether a letter or Credit/No Credit) will not be changed after
being submitted to the Admissions and Records Office. If there are extenuating
circumstances and a change of grade appears advisable, the instructor must file a
Petition for Grade Change Form which may be obtained from the Admissions and
Records Office. No final grades, other than Incomplete, may be changed by the
faculty based on work completed after the close of the semester.
Students may challenge grades through the Student Grade and File Review process (see
FH pg. 52).
Grades must be corrected if they are a result of mistake, fraud, bad faith, or incompe
tency [Title 5, California Administrative Code, 55760(a), Education Code, 76224(a)].
Grades given in error must be expunged from the record.
PROGRAM CHANGES (CREDIT CLASSES)
After filing a study list, a student may change it only by filing a properly approved Change
of Program Form (available at Office of A. & R.) with the Admissions and Records Office
not later than on the final date stated in the "Calendar of Instruction". (see the
If a student withdraws from a course, Information Technology Services will send a notice
to the instructor from whose class the student has withdrawn. The instructor then
removes the student's name from the class list.
CREDIT BY EXAMINATION
The District has provided means through which students may gain credit by examination.
For details, see College Catalog.
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